Executive Assistant - Washington, United States - Bonnie Jones Associates, LLC

Description

Job Description

Job Description

Wonderful international law firm seeks a junior Executive Assistant to support the Chairman of the firm and 2 partners.

This is a hybrid position.

Bachelor's degree is required.

Education:

• Bachelor's Degree required.

Experience:

• 2+ years of administrative experience supporting an executive or a congressional officer, or in marketing, event planning preferred.

Job Summary

As the Executive Assistant, you will provide administrative support to the Chairman of the firm and two partners in the Fashion, Entertainment, and Trademark Practice Group. This position will primarily focus on the Chairman's internal and external activities and strengthening client relationships by delivering exemplary service in a fast-paced team environment.

Essential duties:

• Communicate directly and on behalf of the Chairman with outside clients-President, CEO, Board members, others, on matters related to Chairman's initiatives.
• Research, prioritize, and follow-up on incoming issues and concerns addressed to the Chairman, including those of a sensitive or confidential nature.
• Manage and maintain Chairman's calendar, including planning and scheduling meetings, ensuring timely attendance of all scheduled meetings, conferences, video conferences, etc. (off-site and/or internal).
• Coordinate all domestic and international travel logistics (airline, hotel reservations, itinerary and agenda) and process expense reports timely.
• Serve as a first point of contact for guests; screen phone calls and direct inquires to the appropriate party.
• Prepare event and meeting materials including assisting with the creation of presentations, handouts, and other related materials as well as printing, binding, and collating of materials.
• Attend team meetings and capture all action items with follow-up to completion.
• Assist the partners in the Fashion, Entertainment, and Trademark Practice Group with their billing, matter opening, engagement agreements, expense reports and related activities.
• Act as a back-up and/or provide assistance to IP Legal Secretaries during absences and times of need.
• Maintain the highest level of confidentiality when handling sensitive communications and data on behalf of the firm and Chairman.
• Proficient knowledge and skills using MS Office (Word, Excel, PowerPoint, and Outlook).

Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.

Our commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, and contact us so that we can make a happy match for you

Company Description

Bonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. \r
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Our commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, and contact us so that we can make a happy match for you