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Senior Project Manager - Boca Raton, United States - BPD
Description
Job DescriptionThe responsibility of a Senior Project Manager is to plan, execute, and finalize each project according to strict deadlines and within budget.
This includes acquiring resources and coordinating the efforts of team members and third-party contractors in order to deliver projects according to plan.
Client success is our ultimate metric, and what drives our mindset, skillset, and company culture.While we are a "Virtual First" company we do require that the candidate reside within the state of Florida as there are times when on-site meetings are needed.
ResponsibilitiesReviews new business project SOWs and creates corresponding estimates
Assists in creating AOR/campaign estimates
Manages priority project timelines and schedules
Finalizes priority project schedules in WMJ
Participates in campaign kickoff meeting with client, presenting budget + timeline
Manages the consistent successful facilitation of priority projects from estimation through launch and ongoing execution
Submits request for contract labor to VP of Client Ops
Maintains and monitors priority project budgets and schedules daily
Identifies budget reallocations that change fee/media/production mix and notifies Account Principal
Recommends scope creep solutions
Manages all project change orders
Provides change order documentation, including updated schedule + budget revisions, to AM
Proactively manages and updates priority project schedules
Notifies AM when (if) client deliverables/milestones may not be met
Demonstrates basic knowledge of campaign workflow
Populates pricing template for existing client campaigns (if applicable)
Reviews priority organic growth project SOWs and creates corresponding estimates
Drafts project templates in WMJ, including architecture, timelines and estimates
Participates in daily (as possible) stand-up resourcing meetings
Maintains professional internal and external relationships that meet company core values
Reviews new business campaign SOWs and creates corresponding estimates
Develops campaign timelines for SOWs
Works with Finance + AD to define client architectures
Designs campaign architecture and estimate structures
Develops AOR campaign schedules and estimates
Drives creation of media strategies and plans
Participation in Creative Platform kickoff meeting, providing timeline, budget and assignments
Reviews and approves campaign architecture within in WMJ
Ensures project estimates align to campaign scoping
Reviews and approves campaign estimates in WMJ
Manages campaign timelines + schedules
Reviews and approves campaign schedules
With AS, ensures campaign strategy aligns to campaign scope, estimate + timeline
Co-leads internal campaign kickoff meetings, presenting budget, timeline + assignments
Manages all campaigns on-quality (tactical), on-time and on-budget
Manages the consistent successful facilitation of campaigns from estimation through launch and ongoing execution
Manages PO approvals for their clients up to $25,000
Resolves vendor addendum form issues
Supports AS in ongoing campaign budget reallocations
Manages campaign/project scope creep
Manages all campaign change orders
Proactively manages and updates campaign schedules
Works with AD and PM to resolve budget or schedule issues
Communicates with client about campaign execution details
Ensures SOWs/estimates are approved or secures approval from President before work commences
Works with RM to identify appropriate resources for campaigns
Ensures billing/revenue recognition meeting prep is complete (using Billing Meeting Checklist)
Ensures billing/revenue recognition meeting prep is complete (using Billing Meeting Checklist)
Suggests appropriate labor + expense write off amounts and reasons
Compiles campaign details for retrospectives
Reviews monthly and quarterly write off reporting for campaigns + projects
Reviews campaign + project financial reporting and makes recommendations for improvement
Demonstrates basic knowledge of agency AOR workflow
Maintains deep understanding of campaign workflow
Reviews populated pricing template for existing clients (if applicable)
Reviews organic growth campaign SOWs and creates corresponding estimates
Drafts revenue forecast for booked business and delivers to AS
Performs day-to-day coaching and oversight of direct reports
Performs 1:1s with direct reports
Co-leads performance appraisal process for direct reports with PD or VP Client Ops
Participates in daily (as possible) stand-up resourcing meetings
Completes timesheet daily
Approves assigned Project Management team members' timesheets
Maintains professional internal and external relationships that meet company core values
Participates in internal revenue forecasting including weekly, monthly and quarterly and yearly outlooks
Creates and maintains their revenue forecasting document
Reviews their client budget reconciliation documents
Supports BPD Process Improvement
Reviews the billing procedures
Acts as BPD's in house producer for photoshoots and video shoots
Any other duties/responsibilities will be addressed as they arise and are needed
Requirements
5-7 year's experience in Project Management
Ad Agency experience a plus
Strong written and oral communication
Strong interpersonal skills
Strong organizational skills
Previous experience in Workamajig project management system is a plus
Company Description
BPD is the leading full-service hospital marketing company in the country.
Proudly Serving many of the most prestigious hospitals in the United States, we are driven a singular Purpose:
We believe health systems should be the most beloved brands in the world. To deliver on that belief, we've developed a unique, three-pronged approach to healthcare marketing: 1) Sub-specialization—do one thing and do it very, very well; 2) Tradigital—create integrated solutions that touch our audiences both online and offline; and 3) Service Excellence—using the principles developed by the Ritz-Carlton, we've created an innovative customer service approach that is second to none.
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