LNG Operations Training Coordinator - Beaumont - The Bergaila Companies

    The Bergaila Companies
    The Bergaila Companies Beaumont

    1 day ago

    Description

    We put the unity in "opportunity."

    If your skills, experience, and qualifications match those in this job overview, do not delay your application.

    Opportunity Snapshot:

    • Compensation: $36.00/hour DOE
    • Location: Beaumont, TX
    • Assignment Duration: 12 months+
    • Work Schedule: M-F / 40 hours+
    • Benefits: Comprehensive insurance with 401(k), PTO and holidays

    The Operations Training Administrator provides essential administrative and logistical support to the Operations Training and OI department. This role focuses on the day-to-day coordination of training events, financial processing for vendors, and maintaining accurate records in the Learning Management System (LMS). The role also supports Operations Integrity (OI) and procedures document management. This is an execution-focused role designed to ensure training compliance and smooth scheduling for the operations workforce.

    Qualifications:


    • Education: High School Diploma or GED required


    • 2+ years of administrative or clerical experience.


    • Prior experience in an industrial, manufacturing, or plant environment is a plus (but not required).


    • Strong proficiency in Microsoft Outlook and Excel (scheduling, email management, and basic spreadsheets).


    • Experience with administering Cornerstone or other Learning Management System is required


    • Comfortable learning new software systems (previous exposure to databases, SAP, Share Point etc.


    • Ability to navigate reporting tools (exposure to Power BI or similar tools is a plus, but not required)


    • Excellent communication and collaboration skills to effectively work with various teams across the organization.


    • Organization: High attention to detail with the ability to manage multiple training schedules, invoices, and rosters simultaneously.


    • Communication: Professional verbal and written communication skills for interacting with supervisors, vendors, and security personnel

    Responsibilities:

    Training Coordination & Logistics:


    • Logistics Coordination: Organize logistics for Instructor-Led Training (ILT), serving as the liaison between the requestor, the supervisor, and the training provider.


    • Security & Access Management: Manage gate access requests and escort requirements for visiting trainers, ensuring all site-specific safety orientations are completed prior to entry.


    • Financial Administration: Assist with processing vendor invoices and creating Purchase Requisitions (PRs) for training materials, catering, and external instructor fees.


    • Facility Management: Manage room bookings and facility set up for in-person learning events.


    • Materials: Coordinate the procurement and distribution of training materials and supplies for classes.


    • Maintain register of approved training vendors.

    Department Communications & Support:


    • Inbox Management: Monitor the department shared inbox, responding to inquiries and requests regarding training schedules, learning assignment changes, and records.


    • Tier-1 Support: Field basic questions regarding LMS logins, reset passwords, and triage CBT error notifications to the appropriate technical support.


    • Record Requests: Fulfill individual requests for training transcripts or certification copies from employees and supervisors.

    Data Entry & Reporting:


    • Record Documentation: Ensure all training events, attendance rosters, and participant evaluations are documented and uploaded into the LMS immediately upon completion.


    • Compliance Reporting: Run and distribute standard training reports highlighting overdue and upcoming training expiry dates to supervision.


    • Audit Support: Assist in gathering records and compiling data for internal system audits and regulatory compliance checks.


    • Dashboard Maintenance: Assist with the maintenance of existing Power BI dashboards to ensure data remains current.


    • Build reports for specialized competency lists, ERT, Security reporting, risk screener, verifier list, etc.


    • Gather and submit training feedback to supervision for analysis.

    File & Content Maintenance:


    • File Management: Maintain the organization of training files, including SCORM packages and vendor documentation, ensuring they are properly filed within the system.


    • Matrix Support: Assist with administrative updates to the training matrix as directed by leadership.


    • Contribute to regulatory and compliance audit preparations through effective data management and reporting.


    • Assist in document management for procedures, Operations Integrity, and training documents.

    The Bergaila Way:

    The Bergaila Companies is a nationally recognized leader in providing staffing services to all sectors of the energy industry. We continually focus on partnering with talented professionals, engineering the perfect fit between our clients and employees. Choosing a career path with Bergaila grants you immediate access to nationally recognized organizations we partner with. Bergaila consistently attracts and retains its Employees with our dedicated internal service team, top tier benefits programs for contractors and their families, and commitment to place you in the desired career of your choice.

    Client Overview:

    Our client is a leading LNG company headquartered in Houston, TX and places value on being accessible to colleagues at every level of the organization. xhmxlyz This includes fostering relationships with their customers, as well as to their community involvement and environmental stewardship.

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