Document Controls Specialist - Overland Park, United States - QISG

Description

The Document Control Specialist will facilitate the receipt, retention and distribution of all drawings, documents and official correspondence between the QISG team, their clients and vendors.

Duties
With the Procore Administrator, coordinate account access to the document control system for both internal and external users and train new users
Setup Procore Submittals as outlined in contract documents
Maintain distribution list of responsible parties for various stages of document review process
Assign workflow to responsible parties to review vendor documents within Procore or other document control systems
After review and return, expedite a response from the vendor as needed
Ensure revisions of documents stay in sync between Client, QISG team and vendor
File appropriate documentation for final job books within Procore or other document control programs
Adhere to internal standards, policies, and procedures.
Complete special projects and other duties as assigned or requested

Coordinate document delivery to meet project schedule and working with Project team/Procurement Lead to ensure the need by dates of documents meet schedules for engineering/manufacturing/construction.

Identify and escalate supplier/contract documentation clashes to Project Team and Procurement Lead.
Required Experience and Education
High School diploma, or equivalent
Competency with Microsoft Office applications and general computer literacy
Preferred Experience and Education
Bachelor's Degree in Business Administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field
2 years' experience as Document Control Specialist within the transmission/distribution space
Experience with Procore or other Document Control software
Skills
Self-starter who can work independently while supporting the needs of the team
Excellent communication skills (both written and verbal)
Customer service and effective time management skills
Travel Requirements

Travel:
Yes

Percent of Time:
Up to 10%

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