Assistant Site Director - Chicago, United States - Carole Robertson Center for Learning

Description

General Summary

Under the direction of the Director, implements and manages center-based Infant/Toddler and Preschool direct service programs and related support services/activities at assigned facility.

Major Responsibilities and Key Tasks:
Program Planning and Implementation
Ensure the implementation of all program activities for the assigned facility. These activities include daily, developmentally appropriate curriculum components, field trips; special events; enrichment programs; and other activities as assigned.
Collaborate with ERSEA team to maintain full enrollment.
Maintain 90% monthly attendance.
Works collaboratively (directly or through other program leaders) with committees, the policy group, and the governing body by sharing data, problem solving, acting on their recommendations, and/or implementing policies and plans generated by them

Encourages families involvement in program decision making by ensuring that families are informed about decision-making opportunities (e.g., policy group, service area committees) and by supporting their involvement (e.g., transportation, training, convenient meeting times).

Conduct regular parent meetings; issue monthly written communication with parents regarding curriculum plans and news, program policies and other items of interest.

Plan field trips and other activities in response to family needs.

Develops meaningful and realistic program plans by analyzing results from the previous years program improvement efforts and multiple data sources (e.g., community assessment, program self-assessment, Program Information Reports (PIR), performance appraisals, federal and state monitoring reports, child outcomes) to identify program improvement needs.

Secures staff buy-in to program and service area goals by eliciting their input and discussing the goals content and rationale.

Communication

Builds an understanding of the program by communicating its philosophy, mission, and services to staff, families, and the community and by supporting staff to do the same.

Demonstrates respect for others by sharing information objectively and non-judgmentally and adjusting verbal and written communication strategies for different audiences.

Facilitates staffs, families, and partners acceptance of decisions and advice from funders, the governing body, policy group, committees, and management by positively presenting decisions, explaining the rationale, and openly addressing questions and concerns.

Ensures that all staff follow protocols (e.g., chain of command, confidentiality) when communicating with others in the program, families, governing body, policy group, committees, and those in other community programs.

Employs a culturally competent and flexible approach when working with those from various cultures by acknowledging, accepting, and accommodating differences (e.g., providing information in an understandable format and/or language for those who have limited/no reading skills or who are English language learners)

Promotes a collaborative, productive working environment by following established communication protocols, clearly articulating expectations, outcomes, and timelines, and using conflict resolution and negotiation skills when needed.

Ensures that own communication is easily understood by speaking and writing clearly and using standard grammar and spelling.
Facilitates communication with others by using available technologies and by supporting staff to do the same.
Consistent use and updating of Outlook calendar.
Utilizes Outlook to schedule all meetings.

Maintains a monthly Outlook calendar of site specific events, i.e., family events and staff workshops that is shared with all CRCL staff.

Answers e-mail within 24 hours 80% of the time.

Compliance

Ensures programs adherence to applicable federal, state, local, and program standards, policies, and/or procedures by keeping abreast of these requirements and by promoting staffs understanding and implementation of them.

Follows procedures as required by licensing and funding agencies, including but not limited to Illinois DCFS Licensing Standards, Department of Family and Support Services (DFSS), City Of Chicago Health Requirements for the Day Care Centers, Head Start Performance Standards, Carole Robertson Center For Learning Policies and Procedures and quality standards as defined by National Association for the Education of Young Children and ExceleRate Illinois.

Oversight:
Supervisory responsibility, in collaboration with the Site Director, of teaching staff (Managing Associate Teacher, Teacher Assistant and Teacher aide). This responsibility includes but is not limited to all functions of reflective supervision and staff evaluation, mentorship, and coaching.
Assure that files are complete, accurate, and confidentially maintained; and
Perform other duties, as may be required.

The above statements are intended to describe the general nature and level of work performed by a person in this position.

They are not to be construed as an exhaustive list of all duties that may be performed in such a position.

Qualifications and Requirements:
Bachelors degree in Early Childhood Education/Child Development, Education, or a related field;
Degrees attained in other fields must include credits in ECE/Child Development that are equivalent to a major (minimum 36 credits) in the field;
Illinois Director Credential level I or above;
1-2 years of progressively complex program management/supervisory experience;
Have knowledge and experience in the philosophy and practices of Head Start (or comparable child development programs), early childhood education, developmentally appropriate practice, and bilingual education;
Proof of a physical examination within the last six months, which includes a tuberculosis test, and comply with other background checks as required by the Agency and/or DCFS licensing;
Personal qualifications as required in Part 407: Licensing Standards for Day Care Centers, emotional maturity, willingness to cooperate with the aims of the program, respect for children and adults, flexibility, patience, good personal hygiene, and physical and mental health which does not interfere with responsibilities; and

Additional Requirements:
Requires ability to use abstract reasoning, problem solving, planning, and analytical skills in: Training, evaluation, and program development;
Requires effective interpersonal and oral communication skills for supervisory duties;
Requires effective writing and oral communication skills to conduct meetings and to prepare reports that are clear, complete, comprehensive, and use good grammar and punctuation;

Requires proficient use of technology, Microsoft word, Outlook, and the ability to acclimate to online portal usage for recording observations, assessments, and lesson planning.

Successful experience working in a team setting,
Ability to present a positive image of the organization to members of the community;
Visual and auditory acuity within professionally determined normal ranges, with correction if need;
Manual dexterity sufficient to operate a computer and office equipment, including, but not limited to, the telephone, fax machine, copier, and tablet;
Must be able to lift 55 pounds;
Experience successfully working with a culturally diverse staff and program stakeholders.


Working Conditions:
Possible exposure to blood and bodily fluids or tissues;
Possible exposure to communicable diseases;

Job requires sitting for long period of time (during planning and reporting) and standing for long periods of time (during work with children, observations, and training), as well as stooping, squatting, and running.