contract monitor - Tallahassee, United States - My Florida Corp Defunct

Description

CONTRACT MONITOR

Date:
May 1, 2024


Location:
TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website ) .

Requisition No: 828563


Agency:
Agency for Persons with Disabilities


Working Title:

CONTRACT MONITOR

Pay Plan:
Career Service


Position Number:

Salary:
$54, $57,072.00 Annually


Posting Closing Date:
05/08/2024

Total Compensation Estimator Tool )


AGENCY FOR PERSONS WITH DISABILITIES

POSITION:
Purchasing Agent III - Career Service


WORKING TITLE:
Contract Monitor

POSITION'


S LOCATION:
State Office – Tallahassee, Florida


POSITION NUMBER:
#

STATE PERSONNEL ONLY OPPORTUNITY- ONLY CURRENT STATE PERSONNEL SYSTEM EMPLOYEES WILL BE ELIGIBLE

This is an


ANTICIPATED VACANCY

CANDIDATE POOL:
Future vacancies may be filled from this advertisement for a period of up to six months.

The Agency for Persons with Disabilities works in partnership with local communities to support people with developmental disabilities in living, learning, and working in their communities.

APD provides critical services and supports for customers with developmental disabilities to reach their full potential.

The Agency serves people with spina bifida, autism, Down syndrome, children ages 3-5 at high risk of developmental disabilities, cerebral palsy, Prader-Willi syndrome, Phelan-McDermid syndrome, and intellectual disabilities.

There is no charge or co-payment for services provided through the Agency.


SALARY RANGE
$ 54, $ 57,072.00 Annually $ 2, $ 2,195.08 Bi-weekly


SPECIFIC DUTIES AND RESPONSIBILITIES
Employees of the Agency for Persons with Disabilities are required to demonstrate total commitment to outstanding customer service.

This includes, but is not limited to, always acting in a responsive, professional, courteous manner with the employees, customers, and public we serve at all times.

Duties and responsibilities include, but are not limited to, the following:

This position reports to the Agency for Persons with Disabilities' Contract Administrator and serves as a designated (APD) employee responsible for the development and implementation of strategic plans, policies, procedures, and directives pertaining to contract monitoring, the Florida Single Audit Act (FSAA), the Florida Accountability Contract Tracking System (FACTS) and the OMB Circular A-133.

The position requires the ability to work independently, as part of a team, and/or as a team leader to achieve common goals in an effective and efficient manner while maintaining a high level of professionalism.

This position requires independent decision-making within parameters of established laws, rules, regulations, policies, and procedures. This position requires travel to Agency locations for work purposes.

Assist the Contract Monitoring and Oversight Manager with designing, developing, implementing, evaluating, and improving agency procedures, processes, and strategies for the evaluation of contracted service providers to ensure compliance with applicable laws, rules, regulations, policies, procedures, and contract terms and conditions.

Researches and interprets applicable laws, rules, regulations, policies, procedures and applies them to documented results of monitoring activities to determine level of provider performance and compliance.

Performs annual risk assessments; schedules, plans, and prepares for reviews; documents and reports findings; and manages various reporting systems, documents, records, etc.

Designs, develops, and implements training programs and strategies pertaining to contract administration, management, oversight and monitoring to maximize efficiency and effectiveness, and ensure compliance with applicable laws, rules, regulations, policies, procedures, and directives.

Designs, develops, implements, evaluates, and improves agency communications pertaining to the administration, as well as management and monitoring activities.

Monitoring activities include, but are not limited to, working with programs and operations staff, contract administration staff, contract managers, providers, and other agencies' staff.

Assists in coordinating and conducting statewide meetings, conference calls and video conferencing with APD staff, auditors, and providers on matters pertaining to contract administration, management, oversight, and monitoring.

Maintains and assists with the coordination of all contract-related information for the Agency in various reporting systems such as the Florida Accountability Contract Tracking System (FACTS) and internal tracking systems.

Provides support and technical assistance to Agency end-users in navigating the various systems.

Reviews audit documents submitted by contracted providers who are sub-recipients of state and/or federal financial assistance and subject to Florida Single Audit Act (FSAA) and OMB Circular A-133 reporting requirements and fulfills subsequent agency reporting requirements as needed to ensure compliance with applicable laws, rules, regulations, policies, and procedures.

Designs, develops, implements, evaluates, and improves agency procedures, processes and strategies pertaining to the FSAA and OMB Circular A-133 to maximize efficiency and effectiveness, and ensure compliance with applicable laws, rules, regulations, policies, procedures, and directives.

Conducts periodic contract manager file reviews as assigned and documents findings; accordingly, and conducts follow-up reviews of files requiring corrective action.

Participates in training opportunities pertaining to contracts, procurements, contract oversight and monitoring, and related issues.

Attends internal and external meetings as required.

Executes special projects/assignments and performs other duties as required.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES


Ability to :

Ability to collect, evaluate and analyze data to develop alternative recommendations and solutions, document workflow and other activities relating to improvement of operational and management practices.

Ability to organize information into logical formats for presentation in reports, documents, and other written and visual materials.

Ability to conduct research; utilize problem-solving techniques; work independently and/or as a team member.

Ability to apply applicable laws, rules, regulations, policies, and procedures relating to operational and management analysis activities.

Ability to efficiently plan, organize and coordinate work assignments; communicate effectively; establish and maintain working relationships with others; use work related computer systems.

Demonstrate Skills in :
Experience working with Microsoft Software Programs.


Knowledge of :

Knowledge and understanding of contract and procurement laws, rules, regulations, and related Agency policies and procedures Knowledge of state building codes and the Americans with Disabilities Act (ADA) related requirements.

Knowledge of principles, techniques, materials, and equipment used in building construction.

Knowledge of engineering design, construction, production and/or operations; and the ability to monitor and inspect building projects.


POSITION REQUIREMENTS
Must have professional experience in Contracts, Program/Case Management, and/or administrative or programmatic monitoring and oversight.

Must have experience developing and/or implementing policies, procedures, processes, or operational strategies, and other related documents.

Must have experience providing support and/or technical assistance to internal and/or external stakeholders.

Must have experience working with or knowledge of the Florida Contract and Accountability Tracking System (FACTS), Florida Single Audit Act (FSAA), and the My Florida Marketplace System (MFMP).

Required travel as needed to Agency locations for work purposes.

Must have experience working with Microsoft Office software programs.

Must become certified as a Florida Certified Contract Manager within the first year of employment.

Must have a valid driver's license or other efficient means of transportation as this position requires travel to Agency locations.

Must have a high school diploma.


ADDITIONAL INFORMATION

PROFILE COMPLETION

Applicants must complete all fields in the Candidate Profile, including their work history with the month and year, to qualify for this position.

Responses to Qualifying Questions must be verifiable in the Candidate Profile, and "see resume" will not be considered an acceptable response.

Resumes and other documentation can be attached to provide additional information, but these will not replace the required completed Candidate Profile.

RETIREE NOTICE

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.

Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.

DIRECT DEPOSIT PROGRAM

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program.

Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.


BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.

Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S , Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens, and those lawfully authorized to work in the U.S. APD participates in the U.S. government's employment eligibility verification program (E-verify). E-verify is a program that electronically confirms an employee's eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

All applicants should complete the online application process. If assistance is needed to apply for this position, please call the people first service center at

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.

Certain service members may be eligible to receive waivers for postsecondary educational requirements.

Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.

Veterans' Preference documentation requirements are available by clickinghere ) . All documentation is due by the close of the vacancy announcement.


Nearest Major Market:
Tallahassee