Executive Assistant to Chief Financial Officer - United States - Oklo Inc

    Oklo Inc
    Oklo Inc United States

    1 week ago

    Description

    Thanks for your interest in Oklo We are searching for an Executive Assistant to Oklo's Chief Financial Officer to join our team.
    Position Description
    Oklo is seeking an experienced, dynamic, technically capable Executive Assistant to support our Chief Financial Officer. This role demands a combination of administrative prowess, flawless execution of tasks, a team player and the agility to navigate a fast-moving company in an exciting industries of advanced fission (nuclear energy) and radio isotope production. The position will also provide support to the Finance team overall and other critical roles like Head of Legal.
    Specific responsibilities may include:

    • Provide comprehensive support to the CFO, including calendar management, coordinating meetings, and handling travel arrangements.
    • Serve as a liaison between CFO and other internal departments as well as external stakeholders.
    • Efficiently process and distill a high volume of incoming information, presenting it in a prioritized manner to CFO, and facilitating subsequent actions.
    • Prepare and edit presentations, reports, and other critical financial related documents, ensuring accuracy and timely delivery.
    • Manage confidential information with discretion, upholding the company's data protection standards.
    • Proactively address and resolve administrative and technical challenges.
    • Assist with project coordination, ensuring milestones are met and updates are communicated effectively.
    • Handle ad-hoc tasks and projects as required, showcasing resourcefulness and adaptability.
    • Schedule events with key stakeholders efficiently and smoothly.
    • Work in close collaboration with other Executive Assistants in the company.
    • Manage and coordinate logistics for investor relations activities, including conference attendance, headquarters visits, and investor meetings.
    • Own and maintain operational trackers and spreadsheets supporting hiring, project status, investor engagement, and accounting/finance activities.
    • Prepare briefing materials and meeting support for the CFO in advance of critical internal and external engagements.
    Minimum Qualifications:
    • Bachelor's degree or equivalent experience.
    • Proven experience as an executive assistant or in a similar role, with a preference for those familiar within technical environments.
    • Strong technical proficiency with the ability to quickly adapt to new tools and software including Google Suite, Slack, Box, Atlassian, Asana, Microsoft Office, Greenhouse, Ramp, and Navan.
    • Exceptional organizational skills and attention to detail.
    • Excellent communication skills, both verbal and written.
    • Demonstrate strong administrative capabilities, with document tracking discipline.
    • Remain calm under pressure and effective in high-visibility, high-impact situations.
    • Basic knowledge of finance and capital markets is a plus, but not required.
    • Ability to work in a fast-paced environment, multitask, and prioritize tasks.
    • A proactive, entrepreneurial mindset, with the ability to anticipate needs and challenges.
    • Knowledge of the nuclear power industry is a plus, but not required.
    • In your cover letter, please include, describe and link to any creative work you are particularly proud of whether that be an event you planned, artwork, article/blog post, a website you designed, or even a social media account.
    Competencies
    • You are passionate about clean energy and making advanced fission a reality
    • You have a go get-it attitude
    • You love doing all kinds of things and working in a place where no day is the same
    • You're savvy with technology and like learning new software
    • You have worked a good amount with Microsoft Office Suite and Adobe Acrobat - you know how to do tracked changes and add redlining or comments to documents, you know how to create PDFs, or at least you are a quick learner or know how to figure it out
    • You exhibit strong stakeholder management skills, with a high degree of professionalism and diplomacy.
    • You have excellent grammar and spelling
    • You can handle having a lot of different tasks at a time and know how to prioritize and multitask
    • Excellent written and verbal communication skills in English, although other language skills are awesome too
    • Strong attention to detail
    • You enjoy organizing
    • You are a relatively early riser and don't mind helping out in the early morning east coast time
    • You are comfortable with flexible hours and working remotely
    Who you are:
    A startup person: You aren't driven by titles or hierarchy, and prefer efficiency to excess process. You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team. If you prefer the culture and feel of a large organization, that is great, but you likely won't enjoy working with us There is plenty of important work and plenty of good opportunities with organizations like that.
    Motivated: You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out. This isn't about a fake or arbitrary "pieces of flair" mentality or lack of work-life balance It is about being a part of the vision and feeling a part of reaching team goals.
    A team-player: Oklo genuinely is a team. We aren't about taking credit for ourselves, and we aren't about pushing blame to others. We do incredible things because we work as a team.
    An excellent communicator: We need a person who is not only technically competent but also a clear and upbeat communicator.
    Creative: Being creative means that when things fall outside clear scopes or processes or problems arise without clear solutions, you are able to identify it as well as invent ways to solve a problem or fill a need without micromanagement. The successful person in this job will not only be creative, but also enjoy being creative and solving open-ended problems which may change day-by-day.
    Detail-oriented: This focus is a big part of excellence, consistency, and quality. Excellent grammar and spelling matter for both good communication as well as the image of the company that we put forward.
    About Oklo travel requirements:
    Oklo requires remote employees to travel to headquarters (Santa Clara, CA) twice a quarter annually, based on business or team needs, including attendance at team meetings, off-sites, and other company events or gatherings.
    About Oklo compensation: $70,000-$120,000
    Salary may fall outside of the range provided and will be dependent on applicant experience.
    Oklo offers flexible time off, equity, competitive pay, 401k, health insurance, FSA, flexible work hours, and other benefits.
    About Oklo Inc.: Oklo Inc. is developing fast fission power plants to deliver clean, reliable, and affordable energy at scale; establishing a domestic supply chain for critical radioisotopes; and advancing nuclear fuel recycling to convert nuclear waste into clean energy. Oklo was the first to receive a site use permit from the U.S. Department of Energy for a commercial advanced fission plant, was awarded fuel material from Idaho National Laboratory, and submitted the first custom combined license application for an advanced reactor to the U.S. Nuclear Regulatory Commission. Oklo is also developing advanced fuel recycling technologies in collaboration with the U.S. Department of Energy and U.S. National Laboratories.
    #CHOP: Oklo's Values
    Collaboration: We go further, together. We bring diverse perspectives, listen actively, and build trust through transparency and respect. We work across disciplines, sharing ownership to turn complex challenges into shared successes.
    Humility: We are team players who act for the good of the company and for the world. We are focused on our mission, not personal recognition.
    Ownership: We take pride in what we do and how we do it. We are proactive in finding solutions and see tasks through to completion. We are committed to delivering on our promises to provide clean, reliable, and affordable energy.
    Pathfinding: We chart new ground where no path exists by approaching challenges with curiosity, courage, and creativity while navigating ambiguity.
    Recruitment Fraud Disclaimer
    Oklo is aware of recent recruitment fraud attempts targeting job seekers. Please be cautious of anyone claiming to represent Oklo who does not contact you from an official Oklo email address.
    All legitimate communications from our recruiting team- including application updates, interview requests, and job offers - will come exclusively from an email. Oklo will never ask for sensitive personal information, payments, or account credentials during the hiring process.
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Executive assistant to chief financial officer