Development Assistant - Pittsfield - Barrington Stage CO

    Barrington Stage CO
    Barrington Stage CO Pittsfield

    1 week ago

    Description

    Schedule: Full-time; year-round with evening and weekend work during the performance season
    Location: Pittsfield, MA
    Department: Development
    Reports to: Deputy Director of Development
    Employment Type: Full-Time
    Barrington Stage Company (BSC) is an award-winning professional theatre company located in the heart of the Berkshires. Our mission is threefold: to produce compelling, top-quality theatre; to develop new plays and musicals; and to engage our community through vibrant, inclusive educational outreach programs.
    Barrington Stage is committed to creating a diverse and inclusive environment. We strongly encourage candidates of color, and/or from diverse backgrounds/underrepresented groups to apply.
    Position Overview
    The Development Assistant is a full-time, year-round position that provides essential administrative and operational support to the Development team. This role focuses on routine, detail-oriented tasks that support fundraising operations, data accuracy, and donor communications. During the performance season, the Development Assistant also assists with donor-facing activities and events as needed to help ensure a smooth and welcoming experience for patrons, donors, and sponsors. This position is well suited for an early-career professional who is highly organized, comfortable working with data and systems, and interested in gaining experience in nonprofit development operations.
    Primary Responsibilities
    Development Operations & Data Support

    • Enter and process gifts accurately and in a timely manner
    • Prepare and coordinate donor acknowledgments and correspondence
    • Maintain Customer Relations Management data integrity through routine data entry, updates, and cleanup
    • Assist with pulling reports and lists for mailings, events, and donor recognition
    • Track pledges, prepare invoices, and assist with renewals
    • Provide general administrative support to the Development team as needed
    Seasonal & Event Support
    • Assist with donor events and cultivation activities, including opening nights and receptions
    • Support Patron Lounge operations, parking coordination, and donor hospitality during the season
    • Provide on-site assistance to help ensure positive donor and guest experiences
    Qualifications
    • Strong organizational skills and attention to detail
    • Comfort working with numbers, data, and repetitive tasks
    • Experience with CRM systems
    • Proficiency with Microsoft Office and Google Workspace; strong Excel skills a plus
    • Ability to manage multiple tasks and meet deadlines in a fast-paced environment
    • Clear written and verbal communication skills
    • Positive, professional demeanor and ability to work collaboratively
    • Interest in theatre, fundraising, or nonprofit work is a plus
    Physical Requirements
    • Ability to lift up to 40 pounds
    • Valid driver's license and reliable vehicle preferred
    This position reports to the Deputy Director of Development. It is full-time exempt with occasional evening/weekend work throughout the year, with more anticipated between June - August.

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