Documents Coordinator - Raleigh, United States - Jones Lang LaSalle IP, Inc.

Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Pay: $ $77500 / year (hourly position)

Schedule: M - F; 8a - 5p

Location: Research Triangle Park, Raleigh, NC

The Documents Coordinator at JLL is responsible for tracking work packages for Critical Equipment Maintenance from start to finish utilizing the account's Critical Environment Management Playbook.

Critical equipment includes but is not limited to Switchgear Distribution, Diesel Generators, Chillers, Pumps, Cooling Towers, Computer Room Air Conditioning (CRAC) and Computer Room Air Handler (CRAH) units, and Uninterruptible Power Supplies (UPS).

Responsibilities:

• Review checklists for work packages that include:
  • Change Request review and tracking
  • Power Down requests with client oversight
  • Assigning CEP numbers using existing convention
  • Compliance to existing and new industry standards for safety
  • Review of necessary work permits
  • Correct technical procedures using proper Method of Procedures and Standard Operating Procedures
  • Proper utilization of site safety documentation prior to and post work effort
  • Maintain industry best practices in compliance with JLL and client policy
• Create Change Requests and Incident Cases as needed to ensure compliance to policy
• Ensure Method of Procedures and Standard Operating Procedures for site equipment are maintained up-to-date
• Maintain a 90-day request for approval and notification of all future critical work efforts
• Maintain a 365-day outlook of all future critical work efforts
• Maintain a 5-year outlook of all major critical work efforts for planning and budgeting purposes
• Work with Engineers, Facilities Management, and others as needed to ensure compliance to policy
• Performs light, hands on building engineer support as needed
• Performs additional job duties as requested

Qualifications:

• Minimum of two years of industry experience required either in the corporate environment, third party service provider or as a consultant
• Excellent customer, computer, managerial, verbal and written communication skills
• Strong Excel skills, experience with CMMS system a huge plus
• Ability to multi-task and effectively organize responsibilities to achieve account goals and objectives
• Basic knowledge of building systems (mechanical and electrical systems)
• Computer proficiency

Location:

On-site -Raleigh, NC

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.