Receptionist / Support Specialist - Albuquerque, United States - BESTstaff, Inc

Description

Job Description

NOTE TO APPLICANTS: You MUST include a full and detailed resume which shows your relevant employment history, employment dates for each job, technical / software skills. Applications without this will not accepted. This is NOT an entry level position.

This contract-to-permanent position replaces an existing employee who is moving into a full time position providing support for staff and project managers. It's a busy front desk, with hybrid duties as a receptionist and support specialist. It's a professional engineering office with field techs in and out. This position starts immediately.

OVERVIEW OF DUTIES / RESPONSIBILITIES:

• Maintain a "Company/Employee Locator" (Excel) with daily staff whereabouts.
• Maintain a dozen or more Outlook scheduling calendars for company vehicles, A/V equipment, travel, vacation, conference rooms.
• Check out company vehicles and their keys at the end of each day for the next day's field work.
• Inventory equipment (weekly/Excel)
• Scheduling (on the phone) and getting the vehicle next door for service and washes (which is literally next door to our office).
• Record daily mileage reports in Excel, and submit to corporate at the end of the month.
• Assist with company event logistics, setup conference rooms w/equipment and Teams when needed, order lunch, assist with clean-up.
• Maintain Trainings/Brown Bags (Access) records.
• Prepare all shipping labels (USPS, UPS, and FedEX). Take receipt and email staff of incoming shipment.
• Order service on copiers when needed.
• Scanning invoices and incoming checks, then email to A/P.
• Scanning variety of documents.
• Assist with any errands i.e., lunch pick-up, or other business related pick-ups.
• Assist with travel arrangements, local vehicle rentals, lodging requests for field work inside the state, etc.
• Project support tasks as assigned.

REQUIRED SKILLS / KNOWLEDGE

• Knowledge and skills to perform all duties as listed above.
• Excellent interpersonal skills. You must be friendly, provide excellent customer service, and have the ability to work well independently and as part of a team.
• Good computer and software skills, with knowledge of Microsoft Office Suite are required. Experience in Teams and Vision strongly desired.
• Strong analytical and problem-solving skills, a plus.

OTHER:

• Attire: Dress code is mostly business casual, with casual Fridays expanded into the week. Client prefers staff to dress as if a client could walk in at any time. Nice jeans are acceptable at the desk, with no holes/tears/stains. Tops need to be suitable for business, with no slogans or skimpy/revealing.
• We have long tenure here and are looking to hire someone whose goal is long term permanent employment.
• Pay: This is an hourly position, paying between $22 - $25/hr (based on skill set)
• Work Schedule: M – F, 8 AM – 5 PM, with an hour lunch.