Operations Coordinator - Bethesda, United States - Odyssey Systems

Description

Position Summary:
Odyssey is currently searching for an

Operations Coordinator

to work for the National Institute of Health.

The candidate will be responsible for all federal government foreign and domestic travel and property management for the Office of Strategic Coordination.

This includes customer interfacing, working with cross-functional partners, having a firm understanding of federal government travel regulations and guidance, understanding procedural and administrative resources, summarizing data, responding to inquiries concerning projects and deliverables, and following up on action items.

This is a full-time, on-site opportunity in Rockville, MD.


Responsibilities:
Duties includ


e, but not limited to:

Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel, outside activities, official duty memoranda, leave authorizations, training requests, individual/mass mailings, correspondence, reports, and various forms.

Coordinate and process equipment and office supply order requests; serve as the point of contact in the administration of all maintenance contracts for office equipment.

Provide information to program staff on policies and procedures for government travelers and invited guests.

Work with staff on internal operating budget establishment; monitor obligations and commitments; advise senior staff on spending and track spending pattern and needs for internal tracking.

Maintain SOPs, guidance documents or instructions associated with the programs and systems used in the organization.
Provide administrative, procedural and informational resource support; work with staff to coordinate program workflow.
Work with staff on proofreading, recommending, interpreting, and/or implementing internal administrative policies and procedures.

Ensure that all necessary documentation is prepared and that signatures, approvals, clearances are obtained for recruitment/appointment of professional, technical, and support staff, renewal/extension of appointments, reassignments, pay increases/adjustments, separation/termination, etc.

Establish and maintain a fiscal year calendar; update shared calendars and databases; coordinate filing of office-wide reports and other activities including performance management documents, awards, committee memberships, etc.

Research information requested and provide that information; maintain the status of projects; follow up on actions through contact with office staff
Develop, maintain, and utilize various administrative databases.

Develop Statements of Work (SOWs), perform market research, and work with program staff on administrative functions, including invoice tracking and contractor billing issues.

Collaborate with HR, supervisors, and staff on workforce development, payroll and performance issues and employee actions.
Serve as liaison between Director and divisional staff; communicate policies, protocols, regulations, guidelines and general information.
#SOAR



Qualifications:
Minimum Required

Qualifications:
Citizenship:

Must be a US citizen
Clearance

:

Public Trust (Ability to Obtain)
Education:

Bachelor's Degree
Years experience
:

5 years od related experience

Skills:
Expense reconciliation, project management/planning, timekeeping, fellowship program management
Social Media, knowledge of the Federal Travel Regulation
Meeting minutes/summary reports
Executive level support
Meeting coordination
Outreach Activities
Data analysis
Concur
SharePoint
WebEx
NIH Business System (NBS)
NIH Property Management Portal
MS Office Suite
Additional Information:

Location:

NIH, Rockville, MD
Travel:

up to 10%
Remote, Onsite, or Hybrid:

Onsite

#LI-AS1


Company Overview:
Odyssey Systems Consulting Group,

is an innovative small business committed to providing world-class technical, management, and training support services to government and public sector clients.

We focus on people, processes, and performance to deliver superior results.

Since our inception in 1997, our commitment to mission success and customer satisfaction has been recognized with exponential growth and exceptional past performance ratings.

We accept challenging assignments and drive projects from the planning stages, through implementation, and into operations and support.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities


Please Note:
:

Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

Salary range available upon request.

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