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    • Administrative Supervisor - San Francisco - Avata Partners

    Avata Partners
    Avata Partners San Francisco

    1 week ago

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    Description
    Job Description

    A leading international firm in San Francisco, CA is seeking an experienced Administrative Supervisor to oversee daily operations and coordinate Firm-wide initiatives. This full-time position requires on-site work.

    Key Responsibilities

    • Provide supervision and guidance on workflow, resources, and priorities for assigned functions in the CA offices.
    • Oversee and perform daily administrative operations and services for local departments, including Client Service Specialists, Office Services, Records, Facilities, and Reception.
    • Execute office implementations, projects, programs, and events, such as moves, maintenance, security, and resource management activities.
    • Plan and execute office events.
    • Participate in the hiring and onboarding process for administrative staff, including the interview process.
    • Act as an administrative liaison with internal parties and external resources, maintain vendor relationships.
    • Maintain accurate administrative files, spreadsheets, and databases; generate reports and presentations.
    • Update processes and systems regarding office moves, staffing changes, and other office transactions; assist with budget control maintenance.
    • Assist in coordinating orientation schedules for associates and staff, and provide overall assistance to integrate associates and staff into the office and the firm.
    • Assist with related events and activities as needed.
    • Work beyond scheduled hours as required.
    • Handle additional related projects as necessary.

    Requirements

    • Advanced proficiency in Microsoft Office Suite.
    • Advanced knowledge of office administration and services procedures and best practices, preferably in a legal environment.
    • Knowledge of records management, preferably in a legal environment.
    • Knowledge of facilities procedures and best practices.
    • Knowledge of reception procedures and best practices.
    • Fundamental knowledge of office management and procedures (preferred).
    • Bachelor's degree (preferred).
    • At least 4 years of supervisory experience (preferred).
    • At least 6 years of experience in a legal environment (required).
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