Document Control Administrator - Brookshire, TX, US
3 days ago
Job description
SUMMARY OF DUTIES
Oversee and manage the process of distribution and maintenance of controlled documentation using a document control system.
REPORTS TO / SUPERVISES
Reports To: Site Operations Vice President, Project Manager
Supervises: Document Control Clerks
RESPONSIBILITIES
This position will have the following general/minimum responsibilities:
- Responsible for collecting quality documents (ITP, WPS, NDE Proc., etc.) and submitting with transmittal to clients for approval.
- Create quality/document index for the project as required to comply with each project document control requirements and specifications.
- After quality documents are returned approved, stamp AFC stamp, add job number, date and initials and enter on drawing register. Issue out appropriate copies to shop and QC.
- Generate data book table of contents for all jobs according to project requirements and instruct document team to begin data book binder to add data to as it becomes available.
- Create Project Manager check list in project folder, assigning SII serial number.
- Create and updated client furnished material spreadsheet from client delivery tickets. Send out email notification to project management, production, QC and client after delivery is recorded and scan into project.
- Enter MTR's into SII MTR data base, assign SII code number and maintain MTR using project specific requirements.
- Maintain controlled copy of Quality Manual and Operating Procedures. Issue controlled and uncontrolled copies per request.
- Assist with implementation of operating procedures and local work instructions.
- Maintain network folders and assist with client audits
- Coordinate review of reports, MTR's, data books with on-site client inspectors. Achieve final approval of books and send to clients.
- Oversee production and manage workforce of document control clerks.
EDUCATION / EXPERIENCE / KNOWLEDGE
The following education, experience and knowledge are preferred for this position:
- High School Diploma or its equivalent.
- Ten years of experience in the field or related area; five or more years of subsea detailed documentation preferred.
- Good written and verbal communication skills.
- Knowledge of MS Office software and Adobe
- Good customer relations skills.
WORK ENVIRONMENT/PHYSICAL DEMANDS
- Working conditions are normal for an office environment.
- Frequent sitting and operating a computer.
- May involve trips to shop and to other offices in the facility. Some exposure to possible shop hazards including high noise, heavy machinery and shop traffic.
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