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    • Executive Administrative Assistant - Denver - Wright Water Engineers Inc

    Wright Water Engineers Inc
    Wright Water Engineers Inc Denver

    3 weeks ago

    Default job background
    Description

    Job Description

    The Role: WWE is seeking to fill a unique, multi-faceted administrative and business support role.

    Senior/Executive Administrative Support (50%):

    This position will provide administrative and project support to one of our top-tier leadership team.

    • Technical editing and formatting documents for clarity, punctuation, grammar, and content.
    • Effective communication with internal and external constituents, including clients, attorneys, sub-consultants, professional organizations, and staff.
    • Content creation, including composing reports, emails, and memos; creating spreadsheets; and preparing presentations.
    • Adept management of the executives schedules and commitments.
    • Innate curiosity to learn about and research a variety of topics.
    • Meticulous management of large project files.
    • Ability/desire to oversee and partner with other administrative assistants.
    • Execution of other administrative tasks as requested, including travel arrangements, data entry, copying, scanning, etc.

    IT Support (30%):

    The IT support role will serve as the first point of contact for IT-related matters and will work closely with our external IT Specialist.

    • Troubleshooting computer, printer, Wi-Fi, VPN, and video equipment connections.
    • Monitoring/implementing companywide cybersecurity and provide related staff education.
    • Maintaining office and computer equipment and tracking disposal processes for retired equipment.
    • Programming phone system and setting up/shutting down email accounts.
    • Diagnosing phone hardware issues with support from third-party telecommunications provider.
    • Facilitating equipment and software purchases with CAO/CFO.
    • Tracking software licenses.
    • Assisting staff with questions/problems related to Microsoft Office products.
    • Responding to miscellaneous IT requests.

    Document Management (10%):

    As the companys document manager, this position will oversee activities related to the physical and electronic storage of company files and resources.

    • Maintaining a physical and digital library database of industry resources using Microsoft Access.
    • Keeping a digital database using Microsoft Access of company-related documents in storage, arranging for periodic transport of files, and tracking disposal protocols.
    • Properly filing and/or labeling large document files for storage.
    • Recording project-related information into a Microsoft Access database.
    • Managing electronic archives of project files and facilitating access to staff as needed.

    Special Project Support (10%):

    As needed, this position will provide administrative project support to project managers.

    • Liaison/clearinghouse for projects involving large teams working out of several locations.
    • Technical editing and formatting documents for clarity, punctuation, grammar, and content.
    • Effective communication with internal and external constituents, including clients, attorneys, sub-consultants, professional organizations, and staff.
    • Content creation, including composing reports, emails, and memos; creating spreadsheets; and preparing presentations.

    Required Qualifications:

    • Professional Demeanor: Excellent verbal and written communication skills.
    • Technical Skills: IT/Help Desk support, proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Access, and Teams), and strong knowledge of video conferencing tools like Zoom, Teams, etc.
    • Problem Solver: Obtain a quick understanding of a problem and work with internal and/or external resources to effectively resolve the problem.
    • Confidentiality: Capable of handling sensitive information discreetly.
    • Independence: Ability to work autonomously and execute projects with minimal direction.
    • Team-focused: Work with a collaborative, team-oriented mindset
    • Experience: Five years of relevant administrative or equivalent experience.

    Preferred Qualifications:

    • Background: Knowledge of civil engineering or law.
    • Legal Expertise: Paralegal, clerk, or legal secretary experience is a plus.
    • Executive Support: Previous experience supporting a Vice President or higher-level executive and experience supporting multiple executives.

    About Company:

    Wright Water Engineers Inc. (WWE) is a well-respected, employee-owned and -operated consulting engineering firm that specializes in water resources, environmental, and civil engineering.

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Executive administrative assistant