Admin Asst - Schenectady - Northern Rivers Family of Services

4 days ago

Job Title: Administrative Assistant, Community Solutions

Location: Schenectady, NY

Position Type: Part Time-Benefited

Hourly Wage: $17.50 - $18.50

Responsibilities:

Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
Maintain program shared electronic calendars (daily).
Process staff requests for assistance with copying, correspondence, and mailings.
Maintain effective work relationships with Agency colleagues and engage in constructive communication both within and outside the Agency.
Have thorough working knowledge of the program operations and functions.
Follow Agency policies, procedures and guidelines.
Maintain confidentiality in all administrative matters.
Provide supervision to clients in the waiting area.
Maintain professional boundaries when interacting with clients and staff.
Assist clients with scheduling transportation to and from their appointments; specifically communicate with the taxi company to arrange pick up and drop offs, and managing the billing process for the scheduled taxi trips.
Order program supplies.
Perform program audits and file maintenance.
Utilize program reports to track program enrollment and discharges for billing.
Other duties as assigned.

Requirements:

Associates degree preferred and two years of office related experience, or High School Diploma/GED with two or more years experience required.

Benefits: