Events Administrator - San Antonio - Summit Church

    Summit Church
    Summit Church San Antonio

    1 week ago

    Description


    Events Administrator supports all facets of the following Events: Easter, Chosen, Christmas Blast, Girl's Night Out, Volunteer Party, rental events as assigned by the Events Manager, and Funeral Support.

    This is a part-time position, and hours of work and days are generally Sundays 8:00 am to 1:00 pm, and Monday through Thursday, as determined by the Event Manager.

    Normally, the position can expect to work 28 hours a week, but closer to events, hours could increase up to 38 per week.

    Days and hours can vary with special events.


    Responsibilities:

    • Work with the Volunteer Coordinator to request volunteers for the event needs
    • Coordinate (week of event) volunteer food/hospitality
    • Respond to emails regarding events in a timely manner (ex. Chosen nominations)
    • Be available on Sundays to work registration/volunteer tables
    • Input registrations into the system per event on a weekly basis
    • Be available and onsite day-of-event
    • Help coordinate and oversee event set-up & break-down
    • Ensure all involved are thanked in a timely manner
    • Acts as Administrative support to the Events Manager, as needed
    • Rental event quotes, venue showings, invoicing, billing & contracts
    • Provide phone coverage to the receptionist once a week for lunch breaks
    • Order and pick up food/supplies for events
    • Assist Events Manager with the organization of events and take ownership of assigned areas
    • Assist in donation requests for Chosen and Christmas Blast
    • Oversee linens and inventory Qualifications:
    • Must have a strong personal faith in Jesus Christ
    • High school diploma or GED
    • Strong, accurate, administrative skills
    • Knowledge of Microsoft Office (Word, Excel, PowerPoint)
    • Ability to create, edit, and publish Microsoft documents & spreadsheets
    • Adept at event administration, structure & layout
    • Ability to manage event budgets
    • Able to lead a team and establish productive relationships at all levels
    • Excellent organizational/time management skills including significant attention to detail Compensation: $15 hourly
    • Work with the Volunteer Coordinator to request volunteers for the event needs
    • Coordinate (week of event) volunteer food/hospitality
    • Respond to emails regarding events in a timely manner (ex. Chosen nominations)
    • Be available on Sundays to work registration/volunteer tables
    • Input registrations into the system per event on a weekly basis
    • Be available and onsite day-of-event
    • Help coordinate and oversee event set-up & break-down
    • Ensure all involved are thanked in a timely manner
    • Acts as Administrative support to the Events Manager, as needed
    • Rental event quotes, venue showings, invoicing, billing & contracts
    • Provide phone coverage to the receptionist once a week for lunch breaks
    • Order and pick up food/supplies for events
    • Assist Events Manager with the organization of events and take ownership of assigned areas
    • Assist in donation requests for Chosen and Christmas Blast
    • Oversee linens and inventory

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