Facilities Assistant III - San Francisco, United States - Compass Consulting

Description

• Applies knowledge and skills to complete a wide range of tasks.
• Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations.
• Understands implications of work and makes recommendations for solutions.
• Acts independently within overall guidelines and objectives.
• Independently provides general facilities support throughout the organization.
• Proactively maintains areas of responsibility, assessing and anticipating needs, supplies and resources.
• Ensures office supplies inventory in the copy areas is maintained.
• Provides support and set up for conference rooms.
• Maintains the Facilities department calendar.
• Responsible for updating and assigning Facilities-related training in the Company Resource Center.
• Provide support to the CMMS maintenance system.
• Coordinates employee seating including managing personnel moves and onboard/offboard area readiness.
• Expected to execute front desk (receptionist) duties.
• Responsible for multiple vendor account(s), placing special request orders, maintaining inventory and approving invoices.
• Presents and maintains the facilities section of new employee orientation, ensuring all materials are kept current.
• Administers the department work ticket system to ensure work is directed to the appropriate resources.
• Assists in the tracking of the department budget and finances.
• Generates purchase orders, manages contracts, and coordinates the approval of invoices as required.
• Proactively identifies problems to avert adverse customer impact. Performs other duties as assigned.

• Good communication skills both oral and written are a must.
• Excellent customer service skills are a must.
• Good computer skills are required.
• Excellent organizational skills are required.
• Must have an ability to multi-task.

• Requires a minimum of a High School diploma.
• Equivalent experience may be accepted.
• A minimum of 4 years industry experience in office services is required.
• Experience working in the Pharmaceutical or Biotechnology industry is a plus.