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    Executive Assistant - Austin, United States - Latitude, Inc.

    Latitude, Inc.
    Latitude, Inc. Austin, United States

    4 weeks ago

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    Description
    Executive Assistant

    Main Points
    • 3-4 month temporary position
    • Pay: 40-44/hr.
    • Must have experience supporting C-level executives
    ROLE OBJECTIVE:
    • Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
    KEY RESPONSIBILITIES:
    • Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
    • Sustain a daily calendar of meetings and events.
    • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
    • Arrange travel and accommodations for executives. Prepare expense reports.
    • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
    • Excellent communication and time management skills; proven ability to meet deadlines.
    • Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
    • Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
    • Manage the Executive's contacts
    • Assist in preparing and managing presentations and decks.
    • Be responsive to emails/texts/phone calls, with contact outside normal business hours
    • Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries.
    • Use discretion, confidentiality, and good judgment to handle C-Level matters.
    • Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
    • Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
    • Complete adhoc projects as assigned - such as personal events and/or family needs.
    • Organize complex calendars and schedules; resolving any scheduling issues
    SKILLS AND QUALIFICATIONS:
    • Bachelor's degree required
    • 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
    • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
    • Ability to communicate effectively and professionally.
    • Flexible hours as dictated by the needs of business for projects and meetings.
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