Assistant Bursar - New Orleans, United States - Loyola University New Orleans

Description

Salary: Depends on Qualifications

Location : New Orleans, LA

Job Type: Full-Time Staff

Job Number:

Division: Finance & Administration

Department: Bursar's Office

Opening Date: 03/27/2024

Closing Date: Continuous

FLSA: Exempt

Description

Under the direct supervision of the Bursar, the Assistant Bursar supports the University Bursar in leading a department which manages accounts receivable and third party billing, cashiering and the accuracy of charges, credits, payments and refunds entered into the accounting system.

Examples of Duties

Essential Functions:

• Supports the University Bursar with the operations of billing and collection of student receivables, cashiering operations, payments, and department deposit functions of the university.
• Oversees activities related to placing charges on accounts, correcting entries, preparing billings, processing third-party transactions, and reconciling individual accounts.
• Provide technical, data, and process improvement support primarily to Student Accounts Services and the Cashier's staff.
• Updates the Bursar's webpage, Tuition rates, forms, and payment plans
• Ensures compliance with university, state, and federal regulations and standard accounting procedures.
• Coordinates the transfer of accounts to collections and subsequently the write-off of bad debt.
• Provides periodic reports of receipts and technical information to the CFO and Controller.
• Recommends and participates in the development of university policies and procedures related to student billing and collections; may serve on university planning and policy-making committees.
• Encourages customer-oriented staff interaction with students, parents, and administrators.
• Interacts with internal and external auditors, participates in auditing projects, or provides information and access to accounting records as required.
• Monitors and evaluates operational effectiveness, and effects changes required for improvement.
• Train staff on new software programs and office procedures.
• Daily batch updates and reconciliations.
• Performs miscellaneous job-related duties as assigned.

Reporting & Technical Functions:

• Assists the Bursar with financial reporting, audit preparation, and maintaining appropriate internal controls.
• Responsible for and ensure compliance with PCI, NACHA, GLBA and FERPA.
• Keeps informed of updates/patches regarding Colleague. Troubleshoots and resolves issues related to the student account side of the system. Build and test tuition and fee assessment for each semester. Assists the Bursar with PCI Compliance, 1098T tax reporting, and third-party vendor integration.

Typical Qualifications

• Bachelor's degree. Minimum of five years of experience in accounting and regulations, experience with customer service, cash management, cashiering and student accounts, preferably in higher education.
• Must possess a high level of knowledge of the policies of the university, as well as, federal and state rules and regulations.
• Knowledge of controls for all cashiering systems.
• Ability to complete above duties with or without reasonable accommodations.

In accordance with the Campus Security Act as amended, Loyola University publishes annually and distributes to members of the academic community, and upon request to prospective (students/employees), an That report includes current policies and procedures of the University Police Department for the reporting of campus crimes, notifying the campus community of occurrence of campus crimes, policies regarding access to campus buildings, the enforcement authority of the University Police Officers and their relationship to local police. University policies on the possession, use and sale of alcohol and illegal drugs are outlined. The Campus sexual Assault Program and policy is described. Campus crime statistics as defined under this law for the last three calendar years are included. A copy of this report may be secured from the (Office of Admissions), (Office of Human Resources), or from the University Police Department.

Loyola University New Orleans does not unlawfully discriminate on the basis of race, color, gender, sexual orientation, age, religion, disability, veteran's status or national origin in its educational programs or activities, including employment and admissions. At the same time, Loyola cherishes its right to seek and retain personnel who will make a positive contribution to its religious character, goals, and mission in order to enhance the Jesuit, Catholic tradition.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, tuition remission, holidays, vacation, and sick leave.

Part-time employees who work an average of 30 hours per week over the course of a year, receive certain benefits on a pro-rated basis.

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