Accounts Receivable Clerk - Fresno, United States - Stardom Employment Consultants

Description

Position Overview:We are seeking a detail-oriented and proactive Accounts Receivable Clerk to join our finance team. The Accounts Receivable Clerk will be responsible for managing customer invoices, processing payments, and ensuring timely collection of outstanding receivables. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to accuracy and efficiency in financial transactions.

Responsibilities:

1. Invoicing and Billing:
   • Generate and distribute accurate and timely customer invoices based on sales orders, contracts, or service agreements.
   • Verify invoice details, including pricing, terms, and payment instructions, to ensure accuracy and compliance with customer requirements.
2. Payment Processing:
   • Receive and record customer payments through various channels, including checks, credit card payments, and electronic funds transfers.
   • Apply payments to customer accounts accurately and promptly, reconciling payments with outstanding invoices.
3. Accounts Receivable Management:
   • Monitor accounts receivable aging reports to identify overdue accounts and follow up with customers to facilitate timely payment.
   • Investigate and resolve payment discrepancies, billing errors, and other issues affecting accounts receivable balances.
4. Collections and Dunning:
   • Contact customers via phone, email, or mail to request payment on past due invoices and resolve payment disputes.
   • Maintain regular communication with customers to establish payment plans and negotiate payment arrangements when necessary.
5. Credit and Risk Management:
   • Review credit applications and assess creditworthiness of new customers based on credit history, financial statements, and other relevant information.
   • Monitor credit limits and payment terms for existing customers, making recommendations for credit adjustments or collections action as needed.
6. Reporting and Reconciliation:
   • Prepare and analyze accounts receivable aging reports, cash flow forecasts, and other financial reports to support management decision-making.
   • Reconcile accounts receivable balances with general ledger accounts and investigate variances or discrepancies as needed.
7. Documentation and Record-Keeping:
   • Maintain accurate and up-to-date records of customer accounts, invoices, payments, and collection activities.
   • Ensure compliance with accounting policies, procedures, and regulatory requirements related to accounts receivable.

Qualifications:

• High school diploma or equivalent; associate or bachelors degree in Accounting, Finance, or related field preferred.
• 1+ years of experience in accounts receivable, billing, or related financial roles.
• Proficiency in accounting software (e.g., QuickBooks, SAP, NetSuite) and MS Excel.
• Strong attention to detail and accuracy in data entry and reconciliation.
• Excellent communication and interpersonal skills, with the ability to interact professionally with customers and internal stakeholders.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Knowledge of credit and collections practices, including negotiation and dispute resolution techniques.