Guidance Assistant - Saint Paul - Math and Science Academy

Description

Job Duties

About the Role:

Math and Science Academy is growing, and we're excited to expand our Student Support Team We are seeking a Guidance Assistant to provide essential administrative and program support to our Guidance Counselors. This role plays a vital part in coordinating PSEO (Post-Secondary Enrollment Options) registration and data management, while serving as a consistent point of contact for students and families.

The ideal candidate is organized, detail-oriented, and committed to delivering responsive, student-centered support in a fast-paced school environment.

PSEO Coordinator (75%)

Assist students/families to the PSEO general information

PSEO student registration

Assist in the tracking of PSEO student registration

March through September for Semester 1

October - January for Semester 2 of current school year

Keep track of total numbers for grades 10-12

Inform High School Counselor and MARSS Coordinator

Gather the PSEO student schedules each semester

Contact all PSEO colleges for schedules and enrollment information for MSA students

Create a form or a way for students upload their schedule

Follow up with students who submitted in an unreadable format

Follow up with students who do not submit their schedule

Keep track of the total number of Century credits for each student by semester

Relay to the Director and MARSS Coordinator

Add the PSEO classes to the student's schedule

S1 courses to be added by the first week of September (earlier if we have their schedules); S2 by the end of January

Ensure all junior and senior students (PSEO and full-time MSA students) have full schedules

For PSEO students - make sure they have one open period

Communicate to the High School Counselor the students who are missing a schedule

Provide a list of PSEO students and where they are registered to the MARSS Coordinator

Work with the high school counselor on PSEO courses and graduation requirements equivalencies

Manage the PSEO student schedules for PSEO classes and MSA classes

Upon request drop or add MSA classes to a PSEO student's schedule

Ensure they are not dropping a graduation requirement

Contact the High School Counselor, when necessary

Assist with transportation and PSEO students

Before the start of the school year remove transportation/routes from Infinite Campus for students not needing the route

Update State reporting fields

MSA Guidance Email (5%)

Manage the MSA guidance email

Respond to emails

Manage the labels/folders for tracking PSEO information and transcript requests

Other Duties (5%)

Academic Plan (Graduation Tracking)

Work with the High School Counselor

Middle school courses taken in high school

Ensure that the high school level courses taken in middle school are added to the student's transcript

Work with the Enrollment Coordinator to keep track of new students starting in grades 10-12

New high school students (grades 10-12)

Ensure there are high school transcripts from the previous school.

Work with the HIgh School Counselor to ensure schedules are created with the correct courses

Student records (grades 9-12)

Request student records for all new students in grades 9-12.

Post new student records to the SIS.

Add all grades:

PSEO, UMTYMP (University of Minnesota Talented Youth Mathematics Program) , and NSO (Northstar Online)

Provide transcripts upon request when High School Counselor is not available

Testing (15%)

Assist in the coordination of testing (5-10%)

Advanced Placement (AP)

ACT

PSAT

MCA

Summer placement testing

Miscellaneous Duties:

a. Promotes the MSA Mission and Vision in all communications and interactions.

b. Embodies MSA Core Values in daily activities.

c. Treats all students in an equitable manner.

Physical Job Requirements:

Physical requirements associated with the position can be best summarized as follows:

This is a primarily stationary position however the employee is required to sit, stand, walk, climb, balance, stoop, kneel, crouch or crawl for periods of time.

May regularly lift and/or move up to 30 lbs. at a time.

While performing the duties of this job, the employee is regularly required to: sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties are performed in a typical school setting. There are minimal environmental hazards and risks associated with the nature of the work.

Minimum Education Required

Associate's degree or minimum of 2 years experience in an office setting with varied duties. The ideal candidate is organized, detail-oriented, and enjoys helping students navigate their educational journey.

Minimum Experience Required

Required Qualifications: Associate's degree or minimum of 2 years experience in an office setting with varied duties. The ideal candidate is organized, detail-oriented, and enjoys helping students navigate their educational journey.

Preferred Qualifications: Experience in a school setting and is comfortable performing data analysis in excel.

Shift

First (Day)

Number of Openings

1

Public Transportation Accessible

No

Veterans Encouraged to Apply

Yes

Physical Required

No

Drug Test Required

No

Compensation

$ $22.00 / Hourly

Postal Code

55125

Place of Work

On-site

Requisition ID

7449

Job Type

Full Time

Job Benefits

Benefits:

Employees with 0.5 FTE (working 20 or more hours per week) or higher are eligible for benefits listed below.

Please reach out to to request a copy of our benefits handbook.

Paid Employee Benefits Health Insurance: MSA covers 100% of Single or 50% of Family Coverage.

Dental Insurance: Single or Family Coverage, Math & Science Academy contributes 100% to the employee and 50% to the dependent(s) monthly dental premiums. Eligible dependents may participate in the plan. Those costs are the responsibility of the employee.

Vision Coverage, Single or Family Coverage: Vision is voluntary and 100% paid by the employee. MSA also reimburses employees up to $200 each year for prescription glasses or contact lenses.

Prescription Drug Coverage: Part of health insurance, see current benefits manual.

Life and AD&D: MSA provides Group Term Life (GTL) through Principal Financial of 2 times your salary to $50,000. Eligible employees are automatically enrolled in GTL at no cost.

Voluntary Life: Voluntary Term Life Insurance and Accidental Death and Dismemberment (AD&D) insurance can be purchased by the employee through Principal Financial.

Each staff member is covered with both short term and long term disability insurance by MSA.

MSA offers a voluntary 403b for staff that qualify for benefits. MSA will match 50% of the staff contribution up to a maximum of 2% of the staff's earned yearly salary for that fiscal year (not including extracurricular pay, supplemental pay, or any other extra pay).

MSA will make all legally required State Statute contributions to TRA for all licensed teacher staff and PERA for non-licensed staff and hourly staff. There are no third party costs related to the TRA and PERA plans.

Paid Time Off (PTO) benefits:

Licensed staff, working full school calendar: 12 days of PTO, prorated based on FTE status.

Hourly staff, school calendar based: 10 days of PTO, prorated based on FTE status.

District and Office Staff, year round: 20 days of PTO, prorated based on FTE status.

Administrative Staff: 30 days PTO, prorated based on FTE status.

MSA will pay out all unused PTO at the end of the fiscal school year, based on the employees calculated hourly rate.

To the extent that the employee is responsible for any portion of the premium not paid by MSA, the employee's portion of the premium will be paid by payroll deduction.

Nonmonetary Benefits

Ongoing Professional Development resources and training that include up to $1,000 in professional development funds for licensed roles and $200 in professional reading or memberships for licensed roles. This may be prorated based on FTE status.

MSA complies with all state and federal laws regarding leave of absences.

Sabbatical/Professional Leave (SPL) may be allowed after licensed teaching staff or administrative staff has completed five (5) consecutive fiscal years of employment at MSA.

Under Minnesota Statute, a charter school must employ or contract with necessary teachers, supervisory personnel, and support personnel, as defined by section 122A.15, who hold valid licenses to perform the particular service for which they are employed in the school. In addition, if a teacher employed by a district makes a written request for an extended leave of absence to teach at a charter school, the district must grant the leave. You also maintain your TRA benefits, since MSA is a public school. Refer to MN Statute 145E.11 to view enrollment preference requirements.

Application Link