Administrative Assistant - West Lafayette, IN
9 hours ago
Job description
Req Id: 40909
Job Title: Administrative Assistant
City: West Lafayette
Job Summary
Administrative Assistant
College of Science | Purdue University
Join a community driven by discovery, grounded in collaboration, and committed to making a difference for students. As an Administrative Assistant on the College of Science Student Success team, you'll be a trusted partner who keeps people, projects, and information moving smoothly in a fast paced environment while being part of a collaborative, closeknit, and spirited team fully dedicated to supporting the holistic growth and learning of all students in the College.
Position Summary:
The Administrative Assistant supports the College of Science Student Success team, serving multiple programs and cross-college initiatives. This role coordinates advanced administrative and operational functions with minimal supervision, exercising sound judgment, prioritization, and attention to detail. The position manages sensitive student records, supports financial tracking, coordinates shared office operations, and develops communications, including a biweekly student events publication. The role serves as an operational hub and contributes directly to program effectiveness and student engagement.
Duties and Responsibilities:
- Independently perform non-routine administrative tasks using discretion and problem-solving
- Coordinate meetings, events, and program activities, including logistics, communications, and materials
- Provide shared secretarial support across multiple individuals and projects within the building
- Maintain and manage confidential student records and documentation
- Draft, edit, and format correspondence and promotional materials reflecting the College's standards
- Produce and distribute a biweekly publication highlighting student events and opportunities
- Conduct information searches, compile data, and prepare organized reports
- Monitor operating budgets, track expenses, and help maintain accurate financial records
- Respond to and resolve non-routine inquiries from students, faculty, staff, and external stakeholders, providing excellent service and guidance
- Support special projects in collaboration with campus partners
About Us
Th e team values partnership, creativity, and a shared commitment to student success . The College of Science staff, faculty, and leadership are invested in continuous growth, learning, and impact. You will collaborate with diverse colleagues who are passionate about what they do, have access to opportunities for professional development and skill-building, and contribute ideas to enhance the experience of the students we serve.
If you are energized by supporting meaningful work, enjoy bringing order to complexity, and take pride in being a dependable, go-to resource for others, we invite you to apply.
What We're Looking For
Education and Experience Required:
- Requires a High School Degree or High School Equivalency (HSE)
Minimum of three (3) years of experience in an administrative support role
Skills Required:
- Excellent verbal and written communication skills
- Drafting, proofreading and editing skills
- Strong organizational and time management skills and attention to detail
- Drafting, proofreading and editing skills
- Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
- Ability to:
- handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
- collaborate and communicate with individuals at all levels within and external to the university to support department needs
- interpret policies and procedures to proactively resolve issues or improve processes
identify problems and implement or recommend solutions
Additional Information:
- Purdue University will not sponsor employment authorization for this position
- A background check will be required for employment in this position
- FLSA: Non-Exempt (Eligible for Overtime)
- Retirement Eligibility: Non-exempt Defined Contribution Plan
- Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
Career Stream
Administrative and Operational Support 3
- Pay Band S045
- Job Code #
Career path maker:
Who We Are
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.
Equal Opportunity Employer
Purdue University is an EOE employer.
Posting Start Date: 2/19/26
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