Accounts Payable/Office Coordinator - Conshohocken, United States - Extremity Care

    Extremity Care
    Extremity Care Conshohocken, United States

    2 weeks ago

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    Description

    Job Description

    Job DescriptionSalary: $ $24.04 per hour

    Purpose:

    The Accounts Payable Coordinator will perform a variety of accounts payable administrative tasks in facilitating the efficient operation of the operations area.

    Duties & Responsibilities:

    • Phone calls and emails to vendors
    • Receives and distributes packages and mail
    • Coordinate lunches as requested
    • Expense Reports
    • Accounts payable tasks
    • Booking accounts payable related items into QuickBooks (QB)
    • Create new vendors in QuickBooks
    • Research vendor products and services
    • Running daily/weekly reports about invoices due and due dates
    • Adding all due invoice onto a daily ledger
    • Travel Arrangements
    • Manage office supply orders (Staples, BJ's, Uline, Fedex, etc.) to include stocking & informing management when low on supplies/snacks
    • Managing DocuSign, Adobe, Dropbox access for employees
    • Checking the mailbox daily
    • Drop off mail at the USPS office
    • Document scanning into Dropbox and Document filing
    • IT coordination with Accurate Computer Solutions, especially setting up workspaces for new hires
    • Scan and file information into Dropbox
    • Performs other related duties as assigned

    Skills & Abilities:

    • Ability to greet visitors, clients and colleagues in a friendly manner
    • Attention to detail is a must
    • QuickBooks knowledge a plus
    • Open minded and flexible
    • Able to adapt quickly to new challenges
    • Able to complete tasks quickly without errors
    • Trustworthy and maintain confidentiality.
    • Team player
    • Excellent phone etiquette
    • Proficient in Microsoft Office Suite or similar software, Excel skills is a plus
    • Understanding of office equipment
    • Ability to work independently and in a team environment and identify and solve problems
    • Ability to organize and prioritize work
    • Ability to document work with legible handwriting

    Education & Experience:

    • High school diploma or equivalent required
    • 1-2 years QuickBooks experience required
    • 1-3 years of accounts payable experience preferred

    Physical Requirements:

    • Prolonged periods sitting at a desk and working on a computer
    • Must be able to lift 15 pounds at a time