Contract Management Specialist 1 - Rensselaer, United States - New York State Civil Service

Description

NY HELP Yes
Agency Children & Family Services, Office of
Title Contract Management Specialist 1 (NY HELPS)
Occupational Category Other Professional Careers
Salary Grade 18
Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)
Salary Range From $65001 to $82656 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed?
Mandatory overtime?
Compressed workweek allowed?
Telecommuting allowed? Yes
County Rensselaer
Street Address Home Office - Capital View Office Park - Child Care Services
52 Washington Street, South Building
City Rensselaer
State NY
Zip Code 12144

Minimum Qualifications For Transfer:

One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 or 52.6 transfer.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)*.To be considered for appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position, which are:A bachelor's degree and two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

This position may be designated 55 b/c and is subject to verification of applicant eligibility.

Duties Description The Contract Management Specialist 1's primary function is to initiate and manage the planning and development of procurement documents and contracts, and/or coordinate activities associated with implementing a procurement contract.

The incumbent will serve as a member of a procurement team and report directly to a team lead.

Responsibilities include but not limited to:

• Assisting in the development of bid documents and administering the solicitation and evaluation processes;
• Reviewing/monitoring and tracking assigned workload by using internal databases, project management tools, and SharePoint records as required;
• Performing a variety of functions related to contract management;
• Assisting with special assignments and projects related to procurement;
• Other duties as assigned.

Additional Comments *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At this time, agencies may recruit and hire employees by making temporary appointments.

In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State.

While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Please specify in your cover letter or resume how you meet the minimum qualifications (as described above) when responding to this posting.

For example, you should provide specific date ranges for qualifying experience, qualifying education or certifications, or the age range of individuals served.

Non-specific submissions may be disqualified from further consideration if the information you provide does not meet the minimum qualifications.


Background Investigation Requirements:

1) All prospective employees will be investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks.

All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee's employment application, may bar appointment or result in removal after appointment.

Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations.

Prospective employees will be fingerprinted in order to obtain a record of their criminal history information and may be required to pay any necessary fees.

2) All prospective employees will be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees.

3) For Division of Juvenile Justice and Opportunities for Youth (DJJOY) prospective appointees will be checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs.

Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable.

The Office of Children and Family Services (OCFS) is an equal opportunity employer.

OCFS does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics.

We devote special attention to dismantling racial injustice and recognize that diversity in our workforce is critical to fulfilling our mission.

We are committed to the diversity of our staff and encourage applicants from marginalized communities to apply.

All applicants must be dedicated to working in and sustaining an environment of inclusion that affirms and celebrates the backgrounds, learned and lived expertise, whole identities, and individual perspectives of our staff.

Applicants of all backgrounds and experiences are encouraged to self-identify during the application process.
Some positions may require additional credentials or a background check to verify your identity.
Name New York State Office of Children and Family Services
Telephone
Fax
Email Address
Address
Street Bureau of Personnel - TAC
52 Washington Street, 231 North
City Rensselaer
State NY
Zip Code 12144

Notes on Applying Qualified candidates should e-mail their resume and letter of interest to You MUST include the Vacancy number of the position in the subject line of your email and/or cover letter to ensure receipt of your application.

In order to qualify you for the position when you have current or prior New York State employment, you may be contacted by OCFS Personnel for your social security number to confirm your employment history.