Specialist - Special Education Records - Sugar Land, United States - Fort Bend ISD

Description

Job OverviewThe Specialist Special Education Records will serve as the first point of contact for all incoming student records requests for students served with special education and/or 504 services.

The Specialist Special Education Records will communicate with parents, service providers, and district staff to gather required records, organize and redact if appropriate, and disseminate to requestor.

The incumbent will maintain appropriate databases regarding records dissemination according to district, state, and federal requirements.

Position DescriptionEssential Duties and ResponsibilitiesCustomer Service and CorrespondenceRespond to a high volume of phone calls and email requests by District personnel, state and local agencies, parents, vendors, and community members regarding requests for recordsCommunicate with requestor to clarify requests, explain the procedures, and document any concerns or questions regarding requestsComplianceEnsure confidentiality of all student recordsCoordinate the gathering of information, documents, reports, and misc.

files from various departments and campuses as necessary to respond to various records requestsProvide special education data as requested in subpoenas for student records and other types of records including criminal and family law matters involving student records, assist with coordinating and overseeing timely compliance, provide support to legal staff and campuses in responding to subpoenas, prepare business affidavitsCoordinate intake and initial review and analysis of records requests; redacting responsive documents from campuses and administration, based upon a strict timelineEnsure management of the departments records for both destruction and retentionMaintain updated database (timelines, documents, etc. ) regarding parent/district mediations and/or settlement agreements, TEA Complaints, TEA Mediations, TEA Due Process Hearings, and OCR Complaints for students served with special education and/or 504 servicesSupervisory ResponsibilitiesNone#J-18808-Ljbffr