Legal Assistant - Milwaukee - Phoenix Investors

    Phoenix Investors
    Phoenix Investors Milwaukee

    19 hours ago

    $90,000 - $180,000 (USD) per year *
    Description

    The Legal Assistant supports the Legal Department of a real estate development company with a primary focus on drafting and managing construction contracts (e.g., design, GC/CM, trade, and vendor agreements) and coordinating real estate/financing closings. The ideal candidate is detail-oriented, deadline-driven, and comfortable operating in a high-volume, fast-moving project pipeline.

    The information below covers the role requirements, expected candidate experience, and accompanying qualifications.

    Responsibilities

    Construction Contracting

    • Draft, edit, and format construction-related agreements using company templates, including prime agreements (GC/CM), design professional agreements, trade/subcontractor agreements, purchase orders, change orders, and service/vendor agreements.

    Closing & Transaction Support

    • Coordinate signatures, notarization, and document execution (including e-signature platforms such as DocuSign).
    • Draft and coordinate estoppels and SNDAs with tenants and lender's counsel.
    • Order and track title commitments, surveys, zoning letters, and certificates, and coordinate curative deliverables.
    • Assist with UCC and lien searches/filings, good standing certificates, and entity documentation.
    • Track critical dates; compile closing binders and post-closing deliverables.

    Process, Systems, & Collaboration

    • Interface with project managers, construction, development, and finance to align legal deliverables with project schedules.

    Skills & Competencies

    • Drafting precision: Maintains excellent grammar and formatting; integrates negotiated changes cleanly.
    • Detail orientation: Tracks dozens of dates, exhibits, and requirements without losing the thread.
    • Project management: Uses proactive checklists, follows through, and manages deadlines.
    • Stakeholder communication: Uses clear, professional coordination across internal teams and external parties.
    • Issue spotting: Flags deviations from templates (insurance limits, indemnity, warranty, lien waivers).
    • Confidentiality & judgment: Handles sensitive information with discretion.

    Qualifications

    • 2+ years as a legal assistant, contracts specialist, or paralegal role, preferably in real estate development or construction.
    • Strong experience with contract drafting/formatting.
    • Familiarity with title/survey processes, closing checklists, and entity documentation.
    • Proficiency with Microsoft 365 (Word styles/TOC, Excel trackers, Outlook, SharePoint/OneDrive) and e-signature platforms (e.g., DocuSign, Adobe Sign).

    Preferred Qualifications

    • Experience with AIA forms and construction contract structures (lump sum, GMP, cost-plus).
    • Notary Public commission (or willingness to obtain).
    • Paralegal certificate or associate's degree

    Work Environment

    • Office-based

    All salary estimates are provided by LinkedIn, not Phoenix. xhmxlyz Phoenix is committed to offering a competitive salary based on experience.

    * This salary range is an estimation made by beBee
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