Purchasing Efficiency and Effectiveness Lead - McDonough, United States - Henry County Schools

Description

Position Type:
FINANCIAL SERVICES/Purchasing Efficiency and Effectiveness Lead

Date Posted:
9/29/2023

Location:
DISTRICT OFFICE

Date Available:
To Be Determined

Closing Date:
Until Filled
Position Title: Lead, Purchasing Efficiency & Effectiveness

Division: Financial Services

Reports To: Executive Director, Purchasing

FLSA Status: Exempt

Salary Schedule: D4

Work Days: 244

Evaluation Tool: HCSAPE

JD Revision Date(s): 8/22; 6/23

salary schedules may be accessed via the following link: HCS Salary Schedules. To enlarge the view, scroll down to the bottom of the salary chart and "download the document."

Essential Duties:

• Prepare and issue quotations and bid documents according to established procedures and guidelines.
• Study market conditions, price structures, source of supplies, and new product development of items to be purchased for the school system.
• Develop and provide training and instruction to school system personnel on purchasing procedures and assist personnel with placing orders.
• Assist staff by providing technical guidance and direction in purchasing.
• Monitor purchase requisitions to determine that appropriate procedures are followed to support best value on items purchased.
• Design and manage contract management workflow practices.
• Maintain Purchasing website with up-to-date information and training.
• Assess current purchasing processes and lead continuous improvement initiatives to drive automation and efficiency of procurement workflow, coordinating with Information Services and/or vendors, as required.
• Review and implement, to the extent possible, internal controls and procedures designed to safeguard the assets of the school district.
• Perform other duties and responsibilities as assigned.

Qualifications:

• Minimum of a Bachelor's degree from an accredited college or university with coursework in public or business administration, preferred.
• Two or more years of progressive experience in procurement and contracts; experience with public procurement, preferred.
• Certified Public Procurement Buyer certification or equivalent, preferred.
• Experience with bid proposals, specification writing, vendor negotiation, contract review, and contract management, preferred.
• Knowledge of purchasing requisitions and purchase orders.
• Ability to work with diverse groups.
• Ability to work independently and exercise professional judgment in decision-making.
• Ability to analyze existing processes and identify areas for improvement.
• Strong computer skills with applicable knowledge of Microsoft Excel and various procurement software; ability to lead professional development on relevant software.
• Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation.
• Ability to abide by the Georgia Professional Standards Code of Ethics for Educators.
• Must be regularly, predictably, and reliably at work.
• Ability to be present at the physical worksite.
• Must perform tasks involving prolonged periods of standing, walking, and sitting.
• Must perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.
• Vision, hearing, written, and verbal communications are essential factors in performing required tasks.