Administrative Assistant - Spanish Fork, Utah, United States - Sunroc

Description

Overview:

FUNCTION:
The Administrative Assistant performs various administrative and clerical duties and provides office support to designated supervisors and managers.


KEY ACTIVITIES:
Perform general clerical duties to include, but not limited to, invoicing, answering phone calls, copying, faxing, mailing, and filing

Draft letters and official communications, prepare reports, and systematically file documents and information

Effectively interact with customers, staff, and visitors

Assist managers with electronic reporting tasks and oversee accuracy of system data

Organize and distribute faxes, emails other communications in an effective and timely manner

Type/transcribe quotes, meeting notes, etc.

Review weekly time cards and submit to payroll in accordance with designated processes

Provide backup support to Receptionist and assist with daily duties as needed

Perform miscellaneous office and building management tasks

Maintain insurable driving record.

Ensure a safe and healthful working environment at all times

Adhere to Sunroc policies, procedures, and standards of good conduct

Other duties as assigned


KNOWLEDGE AND SKILLS:
Dependable and punctual, able to excel with minimal supervision;

Excellent communication skills as well as strong interpersonal and relationship skills;

Highly organized and detail oriented;

Filing and record keeping skills;

Ability to work towards and reach deadlines;

Strong computer proficiency with a working knowledge of Microsoft Office products.

EDUCATION/


EXPERIENCE:
High school diploma or general education degree (GED);

1-2 years of relevant experience;

Some college (preferred)


PHYSICAL REQUIREMENTS:
Sedentary work, requiring regular lifting up to 10lbs and occasional lifting up to 25 lbs.;

Repetitive motion associated with operating a computer and other office equipment.

Inside, climate-controlled working conditions, seated at a desk for extended periods of time.

This description is not intended to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with this job.

It is intended to be an accurate reflection of the principle job elements essential for making employment decisions.

Duties associated with this job and the corresponding job specification may be changed at any time to accommodate Company business needs.