Administrative / Executive Assistant - Columbia

Job summary

The Administrative Personal Assistant will play a crucial role in supporting the CEO/Owner of The Susan Horak Group. This position involves a wide variety of administrative and organizational tasks to ensure the efficient functioning of senior management operations.

Responsibilities

• Document Preparation: Type, format, and edit reports, legal documents, presentations, and other correspondence.
• Data Management: Enter and maintain data in company databases.
• Communication Management: Act as the liaison between senior management and internal teams, as well as external contacts.
• Travel & Logistics: Coordinate travel arrangements, including flight bookings, accommodations, and transportation.
• Calendar & Scheduling: Maintain the CEO's calendar, schedule appointments, coordinate meetings, and send reminders to ensure time is managed effectively.
• Real Estate Support: Assist in preparing contracts, amendments, and other paperwork for real estate transactions.
• Sales Support: Help track and find sales leads, research properties, and perform other prospecting tasks.
• Other Duties: Provide general administrative support as needed, including special projects, event planning, and other tasks as assigned by senior management.

Qualifications

• Attention to Detail: Exceptional organizational skills with a high level of attention to detail.
• Communication Skills: Excellent verbal and written communication skills.
• Time Management: Strong ability to manage time, prioritize tasks, and meet deadlines in a fast-paced environment.
• Technology Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
• Adaptability: Ability to be flexible, take initiative, and adjust to changing priorities.
• Independent & Team-Oriented: Comfortable working independently, yet also a strong collaborator in team settings.
• Record-Keeping & Note-Taking: Advanced skills in note-taking, typing, and maintaining detailed records.

Job description