Grants Coordinator - PHOENIX

DEPT OF EMERGENCY AND MILITARY AFFAIRS · The Department of Emergency & Military Affairs (DEMA), led by The Adjutant General, provides emergency management and military capabilities to the citizens of Arizona and the nation. The Emergency Management Division consists of three sect ...

Job description

DEPT OF EMERGENCY AND MILITARY AFFAIRS

The Department of Emergency & Military Affairs (DEMA), led by The Adjutant General, provides emergency management and military capabilities to the citizens of Arizona and the nation. The Emergency Management Division consists of three sections—operations, preparedness, and financial administration. Each section works collaboratively across the agency and with external partners to manage emergency responses and reduce the impacts of disasters. Additionally, DEMA is the headquarters for the Arizona National Guard, the primary combat reserve of the United States military. The Arizona Army and Air National Guard provide military forces and equipment to accomplish community, state, and federal missions.

GRANTS COORDINATOR

Job Location:

Papago Park Military Reservation (PPMR), Phoenix, AZ

Posting Details:

Salary: Up to $ per hour (DOE) 

Grade: 21

Closing Date: February 26, 2026

Job Summary:

The position is responsible for assisting the Chief Finance Officer in the execution to include draws, payments and reconciliation, monitoring and reporting of federal funds. The position must maintain technical proficiency in federal and state regulations and guidance and develop processes that ensure the agency's compliance. Assists agency and local government program managers with budget development and execution. Conducts financial monitoring and addresses documentation and process shortfalls. Correspond with federal cognizant agents to address financial monitoring inquiries that cannot be resolved at the agency level. Conducts on-site monitoring visits, performs internal audit functions and makes determinations as to the adequacy of supporting documentation and processes. Develops and provides training to program and local government personnel. Develops, submits and disseminates various internal and external financial reports. Actively participates in promoting a continuous improvement workplace culture, through the use of teamwork, root cause problem solving, standard operating procedures, and review of performance metrics.

Job Duties:

Responsibilities include:

• Develop and update cash flow projections for federal grants that maintain sufficient cash flow to meet financial requirements and maintain compliance with federal and state cash management restrictions.

• Perform all draws and necessary payments as well as meet all reporting requirements of eCivis, PARS, PMS, FEMAGO and any other federal or state reporting systems as well as close federal grants in compliance with federal and state regulations and guidelines.

• Organize, validate and process sub-recipient grant applications and reimbursement requests. Includes maintaining sub-recipient files that comply with federal and state audit requirements.

• Establish and implement processes that provide financial oversight of sub-recipients. Processes must ensure the agency's compliance with federal and state regulations and guidance.

• Maintain technical proficiency and provide technical guidance to agency program managers, staff and sub-recipients.

• Review and validate sub-recipient processes and documentation through conducting desk reviews and on-site monitoring visits.

• Assist in the development of the agency's annual state budget submission and consolidated ledger of information on federal funds.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Budget development and execution

• Fiscal management

• Applicable OMB Circulars and Code of Federal Regulations (CFRs)

• Cash Management Improvement Act

• Catalog of Federal Domestic Assistance

• Federal grants management

• Arizona Financial Information System (AZ360) and the State General Accounting Office (GAO) directives and technical bulletins

• The State of Arizona Accounting Manual (SAAM)

• Grant documentation requirements

• Computerized spreadsheet applications

Skilled in:

• Microsoft Office

• Problem analysis and resolution

• Analysis and interpretation of financial data

Ability to:

• Communicate effectively verbally and in writing

• Organize, prioritize, and manage multiple priorities concurrently

• Develop and maintain inter-personal relationships

Selective Preference(s):

Bachelor's degree in business or accounting. Experience in accounting, budgeting, and grants management. The preferred candidate should have any combination of experience, education, and training that meets the knowledge, skills, and abilities.

Pre-Employment Requirements:

Special Job Requirements:

• This position requires possession of and ability to retain a current, valid Arizona state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R

• In/out of State travel required

• Individuals are required to pass a criminal background investigation

• Must be a US citizen

• Candidates for this position will be required to submit to a criminal background investigation as well as possess the ability to achieve a favorable Tier 1 investigation for the purpose of obtaining/maintaining a Common Access Card (CAC) within one year of hire.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The State of Arizona offers a comprehensive benefits package to include:

• Sick leave

• Vacation with 10 paid holidays per year

• Health and dental insurance

• Retirement plan

• Life insurance and long-term disability insurance

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

Contact Us:

If you have any questions, please feel free to contact
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer