Accounts Receivable Staff Accountant - Truckee - Martis Camp

Description

POSITION SUMMARY :

For more than two decades, Martis Camp has been recognized as one of the premier private communities in the Tahoe region, where families and friends gather to enjoy an exceptional mountain lifestyle defined by world-class amenities, natural beauty, and a strong sense of community. Located in Truckee, California, Martis Camp encompasses a collection of fine amenities, including the Camp Lodge, Family Barn, Beach Shack, Lost Library, and a Tom Fazio-designed golf course. The Club provides a four-season experience with recreation, dining, wellness, and outdoor adventure woven into every aspect of daily life.

The Membership Accountant maintains the accounts receivable system to provide timely and accurate statements for the Martis Camp membership. The Membership Accountant communicates promptly with members in a courteous manner. This role supports the Assistant Controller with other aspects of the accounting department. This position requires a standard 40-hour workweek, Monday through Friday, and occasional scheduled overtime.

ESSENTIAL JOB RESPONSIBILITIES :

Accounts Receivable

• Manage membership receivables and send monthly member statements by the 4th business day of each month
• Send other member communications and uphold collection procedures; prepare outgoing letters and certified mail
• Bill, reconcile and recognize member dues/assessments for two companies
• Answer member phone calls and emails and resolve member account issues
• Post ACH and credit card settlements to member accounts and review ETS for any chargebacks
• Post payments to member's accounts for two companies
• Close point-of-sale journals for each day and ensuring member billing is correct
• Review wires from real estate closings and post transactions related to closing
• Post annual holiday fund contributions to member accounts
• Post House Watch and Plus One services to homeowner's account and reconcile all billing
• Post transponder charge to homeowner's account
• Post monthly write offs from in-house accounts

General Accounting

• Assist CFO with preparing timely month-end close by preparing account reconciliations and balancing of subsidiary ledgers to GL accounts
• Complete month-end checklist and associated journal entries
• Ensure appropriate sales taxes are paid timely. Prepare monthly and quarterly tax returns for accuracy
• Manage bank balances and reconcile the check register to make sure adequate cash is in each account
• Perform bank reconciliations
• Send yearend 1099B statements to resigned Golf members
• Record contributions for the Foundation
• Maintain and reconcile Martis Camp Foundations donations
• Collaborate with MCF Executive Director to manage all billings and payments for annual events

Administrative

• Participate and provide support to Member Services Manager on any high-priority tasks
• Assist the Member Services Manager with membership filing and records updates
• All other projects assigned to assist in meeting the goals of the Club

KNOWLEDGE AND SKILLS QUALIFICATIONS :

• Ability to interact and develop positive relationships within the organization
• Proficient with Microsoft Office Suite or related software
• Maintain high ethical and moral standards
• Excellent written and verbal skills
• Excellent interpersonal and guest service skills
• Excellent organizational skills and attention to detail
• Strong analytical and critical thinking skills
• Excellent time management skills with a proven ability to prioritize, multitask and meet deadlines

EDUCATION, EXPERIENCE, CERTIFICATIONS, AND LICENSES :

• Bachelor's degree in Business, Accounting, or related field and minimum of 2 years of experience or minimum of 3+ years of experience in a relatable accounting position
• High proficiency with Microsoft Office for Windows (Outlook, Word and Excel)
• Excellent interpersonal skills and the ability to adjust and interact with all levels of Ambassadors, Managers, and Members
• Ability to work at a high level with Jonas Club Management Software
• Good work ethic and strong communication skills
• Ability to manage multiple priorities and meet deadlines
• Knowledge of or experience with a highly efficient team
• Prior experience working within a property or club environment
• Worked in non-profit accounting environment

PHYSICAL REQUIREMENTS:

• Ability to lift 15 lbs.
• Ability to communicate effectively in a collaborative work environment utilizing various technologies such as telephone, computer, web, voice, teleconferencing, e-mail, etc
• Flexibility to work outside the normal business workweek as needed in office environment

WAGE RANGE & BENEFITS: $ $34.00/hr (DOE), with a competitive benefit package

• Medical, Dental, Vision, Life Insurance
• Dependent Care Flexible Spending Account
• 401K with up to 7% employer match
• Paid Time Off
• Annual Fitness Bonus
• 529 College Saving Account
• Scholarship Opportunities
• Retail Spa and Golf shop discounts
• Ambassador Recognition Activities and Events
• Free Ambassador Golf & Tennis Clinics (when available)
• Work Tango Recognition and Incentive Programs

*Martis Camp Club is an equal-opportunity employer

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