Time & Expense Associate - Jacksonville - Actalent

    Actalent
    Actalent Jacksonville

    22 hours ago

    Actalent background
    Description

    Job Description

    The Time and Expense Operations / Payroll Associate is responsible for the processing and management of the Time Capture and Expense activities with an overall focus on data collection, data integrity and customer service while representing professionalism within all relationships.

    Key Responsibilities:

    • Time Processing and Adjustments:
      • Provide world-class customer service in every interaction to ensure a quality employee experience.
      • Perform collection of timecards and record of time data in the payroll system.
      • Monitor time (regular, overtime & other hours) and attendance against timesheet data and time entry system to ensure correct submissions for the payroll system.
      • Run reports to identify missing timecard information and/or variances; work with contractor to validate and correct timecards.
      • Confirm all compliance requirements are met to process payment; request missing requirements in order to process payment through payroll system.
      • Communicate with clients and contractors to obtain approved timecards and expense documents.
      • Manage time adjustment process (in case of time errors), including completion of required documentation, updates in the system and communications with impacted stakeholders.
      • Manage and track personal time off (PTO), absence etc.; manage related documentation and system updates.
    • Expense Processing and Adjustments:
      • Collect expense forms and record expense information into payroll system.
      • Track contractor expense reports and ensure accurate matching with claimable receipts.
      • Execute expense report adjustments in payroll system.
    • Audit Activities and Issue Resolution:
      • Support issue resolution with regards to the TCE process with a goal of ensuring customer satisfaction and timely resolution, including working closely with the field office to communicate required activities that need to happen in the field, and interacting with contractor for the required follow-ups.
      • Validate time & attendance against timesheet data and invoice where required.
      • Promptly escalate complex time and expense related inquiries and issues to TCE Supervisor for resolution.
      • Validate payment against expense forms, receipt backup and client & regulatory requirements.
      • Manage timecard and billing audit and collection (including contacting contractors and/or clients for missing timecards) in PeopleSoft and Time Central.
      • Start, Finish entry and Data entry.
      • Enter all starts (new hire and rehire) for assigned field offices within 24 hours of confirmed start date or finish.
      • Audit New Starts report and partner with field office to confirm accuracy.
      • Process finishes according to state specific requirements to ensure compliance.
        • Assist with data entry of personal data updates, direct deposit, position changes including rates and end dates.

      Competencies:

      • Ability to prioritize, organize, problem solve and meet deadlines and goals.
      • Ability to communicate effectively and provide follow-up.
      • Capability of working in a team-oriented environment that is fair, open and honest.
      • Thorough knowledge of business policies and human resource practices.
      • Excellent written/oral communication and interpersonal skills.
      • Strong decision-making ability.
      • Integrity and ability to maintain confidentiality and personal credibility.
      • Ability to tackle complex issues and develop innovative, practical solutions.
      • Understanding of the Allegis organization; context, complexity, dynamics, key issues and drivers.
      • Understanding how information impacts the operating company and how data will be used to support operating company decisions.
      • Action and detail oriented; able to prioritize while handling multiple tasks.

      Qualifications:

      • 2+ years' experience in a customer service-related position.
      • Associates degree or two years of applicable experience in customer service.
      • BA/BS degree in Human Resources, Business, and Accounting preferred.

      Personal Attributes:

      • Natural team player.
      • Confidential and diplomatic.
      • Self-starter/initiator.
      • Critical thinker.
      • Seeks growth and self-improvement.
      • Flexible.
      • Resilient/composed.
      • Self-aware.
      • Ability to prioritize, organize, problem solve and meet deadlines and goals.
      • Ability to communicate effectively and provide follow-up.
      • Ability to build strong partnerships with all internal customers, both in their own office and from a distance.
      • Understanding how information impacts the operating company and how data will be used to support operating company decisions.
      • Action and detail oriented; able to prioritize while handling multiple tasks.


  • LocumJobsOnline Jacksonville Full time

    About the Position · We are seeking a qualified Pediatrician with at least 3 years of experience in pediatric emergency room settings. Board certification or board eligibility in General Pediatrics is required, and Florida licensure is preferred. · The ideal candidate will have a ...


  • Nemours Children's Health Jacksonville

    Job Description · Nemours is seeking an Executive Team Coordinator III to join our team in Jacksonville, Florida. · Coordinate meetings facilitated by individual team members and enterprise. · Prepare agendas and compile, transcribe, and distribute minutes. · Order supplies. · Tr ...


  • Ascension Jacksonville

    Job Summary · The Chief Financial Officer (CFO) - Medical Group will lead the financial strategy, planning, and operations to ensure financial stability and growth. This role will oversee financial policies, expense management, and resource allocation while driving data-driven de ...


  • LocumJobsOnline Jacksonville Full time

    About the Position · A rheumatologist is needed to cover shifts in Florida from Mondays to Fridays, 8a-5p. The selected locum will handle office visits, consults, follow-ups, and general rheumatology cases. · Job Details · Start Date: Mid March · Schedule: 8a-5p shifts from Monda ...


  • Cancer Specialists of North Florida Jacksonville Full time

    Job Description · Cancer Specialists of North Florida is recruiting for an experienced Accounts Payable Specialist in our Central Business Office. This is not a remote position. The Accounts Payable Specialist oversees all company payments to internal and external vendors, review ...


  • Walmart Jacksonville

    **Job Summary** · We are seeking a skilled Meat/Produce Associate to join our team. This role involves maintaining the Fresh area, rotating product, and ensuring proper food safety standards. · Main Responsibilities: · Maintain the Fresh area, ensuring it is fully stocked and org ...

  • LocumJobsOnline

    Locum Physician

    21 hours ago


    LocumJobsOnline Jacksonville

    About the Position · Locum Tenens Opportunity in Family Practice, Florida · We are seeking a qualified Family Practice MD to cover shifts at a facility in Florida. The selected locum will handle all aspects of family medicine cases and procedures. · Job Details: · Location: Flori ...

  • LocumJobsOnline

    Locum Physician

    18 hours ago


    LocumJobsOnline Jacksonville

    Obstetrics and Gynecology MD Job Opportunity · Locum Tenens physicians, such as Obstetrics and Gynecology MDs, are in high demand. This job opportunity is a chance to work with a leading national locum tenens physician staffing company, Barton Associates. · Job Details: · Start D ...

  • LocumJobsOnline

    Locum Physician

    16 hours ago


    LocumJobsOnline Jacksonville Full time

    About the Position · We are seeking a qualified Internal Medicine MD to fill a locum tenens opportunity in Florida. The selected physician will be working with geriatric patients and performing OMT and ultrasound guided injections. · Job Details: · Location: Florida · Start Date: ...


  • JINKO SOLAR U.S. INDUSTRIES INC. Jacksonville Full time

    Job Overview · The Cost Accountant plays a pivotal role in maintaining the financial health of our organization. This individual is responsible for ensuring compliance with Generally Accepted Accounting Principles (GAAP) and organizational policies, while upholding high standards ...


  • LocumJobsOnline Jacksonville Full time

    Endocrinology MD Opportunity in Melbourne, Florida · We are seeking a qualified Endocrinology MD to join our team in Melbourne, Florida. · About the Position · Must be willing to wait for license · Board Certification (BC) or Board Eligibility (BE) required · Variable schedule in ...


  • Locum Jobs Online Jacksonville

    About The Position · This opportunity is available through Weatherby Healthcare, a leading provider of locum tenens staffing solutions. As an Internal Medicine MD, you will be working weekdays with a moderate patient load of 18 per day. To be eligible for this position, you must ...


  • Mayo Clinic Jacksonville

    Why Choose Mayo Clinic · Ranked #1 in more specialties than any other care provider, Mayo Clinic is dedicated to putting patients first. We invest in competitive compensation and comprehensive benefits to support your well-being and career growth. · Benefits Highlights · Medical: ...


  • UF Health Jacksonville Full time

    Job Description · Overview · This administrative role provides support to the Department Sr. Leadership and related faculty by offering a range of administrative services. · Responsibilities · Key Responsibilities: · May supervise clerical and administrative personnel by communic ...


  • Rizzetta & CO Jacksonville

    Summary · The onsite Licensed Community Association Manager's (LCAM) primary function is managing a planned, residential HOA community. The LCAM's responsibilities include implementing the community regulations as set forth in the association's governing documents and relative s ...


  • Walmart Jacksonville

    Job Description · Hourly Wage: $20 - $32 per hour, with actual rates meeting or exceeding minimum wage requirements. · We offer competitive pay and performance-based incentive awards. Additional compensation may include annual or quarterly performance incentives. · Full-Time Empl ...


  • Denovo Review Jacksonville Full time

    Job Description · Familial Case Associate Attorney · At our multi-office firm, associates thrive due to unparalleled training and autonomy over their own cases. · We invest in your professional development within a collaborative work environment. You will work closely with partne ...

  • LocumJobsOnline

    Locum Physician

    16 hours ago


    LocumJobsOnline Jacksonville Full time

    About The Position · The Weatherby Healthcare team is seeking a skilled Radiology MD to fill a locum tenens opportunity in Naples, Florida. · Must be willing to wait for license · Board Certification (BC) required · Weekend call and 24-hour shifts are expected · Assistance with p ...


  • Locum Jobs Online Jacksonville

    Our next locum tenens opportunity awaits in Florida. · About The Position · A physician assistant specializing in dermatology is needed to begin coverage immediately. This position involves handling a variety of dermatology cases and procedures, including acne, eczema, skin cance ...


  • Denovo Review Jacksonville Full time

    Job Description · Established, fast-paced firm where associates thrive due to their access to unparalleled training and the autonomy to run their own cases is seeking an Associate Attorney. · This role involves high-exposure litigation cases from inception to trial with supervisi ...

Jobs
>
Jacksonville