Associate Administrator, YSM Dean's Office - New Haven
1 week ago
Job summary
Working at Yale means contributing to a better tomorrow whether you are current resident of our New Haven-based community eligible for opportunities through the New Haven Hiring Initiative or newcomer interested in exploring all that Yale has to offer your talents contributions welcome Discover your opportunities at Yale Salary Range Overview The Associate Administrator facilitates operational administrative priorities for Yale School of Medicine YSM Office of Dean Deputy Dean Finance Administration Deputy Dean Academic Affairs ensuring efficient operation office professional collaborative energetic manner manages Senior Administrative Assistant overseeing maintenance complex electronic calendars monitoring tracking annual cyclical ad hoc meetings deliverables committee memberships This position will follow hybrid schedule 3 days per week onsite but schedule may change increased onsite presence day day basis depending operational needs Deans OfficeThe Associate Administrator Will Also assist select tasks Associate Dean Faculty Affairs tracking compiling submitting materials various meetings seminars events Manage high volume approval process forms legal documents contracts general correspondence Serve liaison YSM departments YSM Integrated Business Operations IBOs Yale University offices between Deputy Dean Academic Affairs Office Academic Professional Development OAPD Oversee coordinate administrative program office activities Incoming Faculty Orientation Faculty Workshops serve source information faculty staff related policies procedures Provide cross coverage other Deans Office staff support other Deans strategic initiatives Senior Leadership Searches large events administrative activities Deputy Dean Finance Administration needed Leverage technology software applications Microsoft Teams Office improve efficiency automate forms workflows Prepare create Qualtrics surveys scheduling data collection activities Send Messages Salesforce targeted communications Draft edit distribute large-scale communications Monitor update listings ChairsLead Administrator contact list listservs committee listings working YSM Communications team post updated information YSM intranet necessary Identify problems workflow equipment environment make suggestions improving workplace submit facilities purchase orders necessary Perform additional duties incidental office activities maintain highest level of customer service support integrated experience stakeholders interfacing YSM Deans Office Job responsibilities best align above Required Skills Abilities Strong leadership managerial skills ability manage people inspire high performance Excellent analytical project management skills solve emerging problems articulate policies clearly Ability anticipate business environment changes manage proactively Exceptional judgment strong communication skills Demonstrated ability work collaboratively foster teamwork Detail-oriented accurate strong organizational abilities Professional high degree tact discretion confidentiality Intermediate level Outlook calendaring Word Excel PowerPoint Zoom MS Teams Adobe Applications Proven experience managing stakeholder relationships delivering world-class service complex matrixed environment Supervisory experience union non-union staff Experience management finance academic affairsfaculty lifecycle Advanced degree relevant field Economics Business Finance Public Administration Human Resources five years experience equivalent combination education related experience Experience enterprise management systems financial tools Intermediate level Qualtrics Yale Message Principal Responsibilities Manages daily operation unit department school university emphasis human resources information technology financial reporting facility planning research support compliance among functions Exercises administrative fiscal responsibility assigned department procures services department serves liaison between department University administrative offices Establishes implements policy pertaining financials business affairs within University guidelines Manages preparation administration budgets grants contracts resolves issues grant contract proposals awards execution Determines budgetary financial needs develops prepares departmental budgets financial reports oversees preparation administration budgets grants contracts within guidelines established by University Department Establishes human resources activities employment staffing labor relations benefits training payroll compensation assigned department May perform other duties assigned
Required Education Experience Minimum requirement Bachelor Degree related field three years experience equivalent combination education related experience
Job description
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