Parttime Administrative Assistant - Jacksonville, United States - AppleOne Employment Services

Description

We are seeking a friendly, professional, and organized Part-time Admin to join a legal office in Jacksonville. The Admin will be the first point of contact for visitors and clients, providing exceptional customer service and administrative support.

This will be 20-25 hours a week.

Mon- Fri 12pm-5pm

Responsibilities:

1. Greet and welcome visitors in a courteous and professional manner.
2. Answer, screen, and direct incoming calls promptly and efficiently.
3. Provide information to callers and visitors about the company and its services.
4. Maintain a tidy and welcoming reception area.
5. Receive and sort daily mail and deliveries.
6. Manage appointment scheduling and assist in coordinating meetings.
7. Assist with administrative tasks such as data entry, filing, and photocopying.
8. Handle basic inquiries and redirect more complex ones to the appropriate person or department.
9. Ensure office supplies are adequately stocked.
10. Assist in coordinating office events and meetings.
11. Maintain security by following procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
12. Maintain confidentiality of sensitive information.
13. Perform other duties as assigned by management.

Qualifications:

1. High school diploma or equivalent.
2. Proven experience as a receptionist or in a similar role is preferred.
3. Excellent communication and interpersonal skills.
4. Professional appearance and demeanor.
5. Strong organizational skills with the ability to multitask.
6. Proficient in Microsoft Office Suite (Word, Excel, Outlook).
7. Ability to remain calm and composed under pressure.
8. Customer service-oriented with a positive attitude.
9. Ability to work independently as well as part of a team.