- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Training & development
- Tuition assistance
- Wellness resources
- Provides daily support to the Town Managers Office and Community and Economic Development Department. This position is not eligible for remote work.
- Acts as an ambassador by understanding and fostering the organizations mission, vision and values.
- Serves as a non-essential Employee of the Town of Frederick and may be subject to working outside of regular business hours at times.
- Responsible for supporting the administrative functions and activities for the Town Managers Office and Community & Economic Development Departments. Assists in the development and implementation of objectives, priorities and procedures, and provides recommendations to leadership for improvements in efficiency and effectiveness.
- Provides regular feedback through daily communication and the annual review process.
- Provides exceptional customer service to both internal and external customers, some of which may be upset or unhappy.
- Ensures timely, appropriate responses to internal and external customer inquiries, requests and complaints via phone, email, web, mail or in person.
- Performs routine administrative duties in support of the Town Manager and leadership. Maintains filing and records systems. Duties may include maintenance of department content on the Towns website for both the Town Managers Office and Community & Economic Development.
- Experience in scheduling appointments and maintaining calendars for executive staff as well as protecting those calendars as needed.
- Effective at building relationships with other departments, serving as a resource to staff, and keeping apprised of issues developing in the organization.
- Drafts, prepares, reviews and/or edits correspondence, reports, spreadsheets, memos and other documents. Tracks and inputs data into various database systems. Maintains department filing systems for the Town Managers Office and Community & Economic Development.
- Processes invoices, purchase orders and other accounts payable items. Reviews and reconciles purchasing card statements.
- Must have a sound knowledge and ability in business correspondence, and an ability to proofread the grammar, spelling, and punctuation of self and others with a high degree of accuracy.
- Must be able to perform basic accounting and mathematical computations with a high degree of accuracy.
- Performs other duties as assigned by the Town Manager, Deputy or Assistant Town Manager and Community and Economic Development Department Division Managers.
- Serves as the primary interface at the front desk at Town Hall. The incumbent is expected to be physically present in-person
- Assists in scheduling conference rooms and meetings.
- May operate a personal and/or Town vehicle as needed.
- Records subdivision plats and other land use items with the County Assessors Office.
- Ability to plan and organize a variety of tasks., and train other staff members as necessary.
- Ability to exercise discretion and maintain strict confidentiality in all matters and at all times.
- Exceptional attention to detail.
- Highly organized with the ability to multi-task, establish priorities and follow them through to completion.
- Ability to work independently and as part of a team. Self-motivated and able to work with minimal supervision.
- Ability to generate creative ideas and continuously look for ways to improve.
- Strong relationship-building skills. Ability to establish and maintain effective working relationships.
- Ability to receive and respond to customer inquiries, requests and complaints with tact, discretion and diplomacy.
- Excellent written and verbal communication skills.
- Ability to obtain certification as a notary.
- High level of proficiency in the use of Microsoft Office products, including MS Word, Excel and Outlook.
- Ability to learn and become proficient with Accela Automation, Laserfiche and Tyler Technologies within 60 days of hire.
- Previous work as an administrative assistant or similar.
- Graduation from high school or GED.
- Some college coursework.
- Must be able to pass a background check and drug screening.
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Administrative Assistant- Town Hall - Frederick, United States - Town of Frederick
Description
Job Description
Job DescriptionBenefits:Administrative Assistant Town Managers Office and Community & Economic Development
EXEMPT: No
CLASSIFICATION: Full-Time
REPORTS TO: Executive Administrator for the Town Manager's Office and Community & Economic Development
DEPARTMENT: Town Managers Office
HIRING RANGE: $40,863-$51,079/ Annually DOQ
SALARY RANGE: $40,863- $61, 295/ Annually DOQ
ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES
The mission of every employee at the Town of Frederick is to Foster an Exceptional and Inclusive Community that is Built on What Matters. Each employee is measured by the ability to adhere to the Towns core values of Family, Respect, Empowerment, and Dedication.
This position supports the goals of the Town Managers Office and Community & Economic Development Departments, which oversees Town administration and operations, plans, promotes, and sustains an attractive and high-quality living and working environment by facilitating appropriate economic development policies and decisions ensuring that the community continues to develop in a safe, aesthetically pleasing and sustainable manner. This position is an extension of the Town Managers office in further developing culture and promoting our core values of FRED.
NATURE OF WORK
Under regular supervision, the Administrative Assistant provides frequent and routine clerical, administrative, and technical support for the Town Managers Office and Community & Economic Development Departments. This position is expected to provide exceptional customer service and maintain a welcoming environment as this position is the front line and first point of contact for the public. Work includes routine receptionist and administrative tasks such as answering phones, greeting and assisting visitors, processing payments (i.e. building permits, contractor licensing, business licensing, utility bills etc.), preparing correspondence and reports, arranging meetings, assisting the Executive Administrator, processing and tracking financial and other data, and providing excellent customer service to community members and guests of the Town. The Administrative Assistant reports to the Executive Administrator.
The Town of Frederick is an organization that is Built on What Matters. We seek to attract and retain the best team members to assist us in accomplishing the mission and vision of the Board of Trustees. We work to foster a culture of Family, Respect, Empowerment and Dedication (FRED), which encourages all team members to build upon their strengths and celebrate their successes through mutual support, collaboration and teamwork.
ESSENTIAL DUTIES
The duties listed herein are illustrative of the essential duties of the job and do not include other nonessential or peripheral duties that may be required or assigned.
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk, see and hear, and to use hands to finger, handle, touch or feel. The employee is frequently required to stand, walk, sit, and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. Most work is performed in a typical office setting. The noise level is usually moderate.
The Town of Frederick is an equal opportunity employer, and does not discriminate on the basis of age, race, color, ancestry, religion, creed, national origin, gender, physical or mental disability, sexual orientation, gender identity, or veteran status. The Town complies with the Civil Rights Act of 1964, related Executive Orders 11246 and 11375, Title IX of the Education Amendments Act of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, Section 402 of the Vietnam Era Veteran's readjustment Act of 1974, the Age Discrimination in Employment Act of 1967, as amended, the Americans with Disabilities Act of 1990, the Civil Rights Act of 1991, and all civil rights laws of the State of Colorado. Accordingly, equal opportunity of employment shall be extended to all persons and the Town shall promote equal opportunity and treatment through fair and equitable hiring practices. The Town of Frederick Administration Building is located at 401 Locust Street, Frederick, CO 80530.
