Human Resources Coordinator - Redwood City - Davis Polk

    Davis Polk
    Davis Polk Redwood City

    1 day ago

    $42,000 - $65,000 (USD) per year *
    Description

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    The Coordinator, Human Resources provides administrative and organizational support to the Northern California office with a focus on onboarding, departures, HR initiatives, and planning employee engagement events.

    Essential Duties and Responsibilities

    Typical responsibilities include, but are not limited to, the following:

    • Provide general Human Resources administrative and organizational support to the NorCal management team.
    • Plan all employee engagement events, including office holiday party.
    • Manage employee lunch service.
    • Set up applicant onsite interviews/testing.
    • Track hiring and departures procedures.
    • Prepare orientation packages and coordinate training schedules for new hires.
    • Update and maintain new hire orientation materials.
    • Organize and manage flow of documentation associated with on-boarding New York business services personnel.
    • Process all HR related invoices.
    • Respond to a variety of administrative requests, including employment verifications and visa letters.
    • Assist with job descriptions updates and rebranding.
    • Update Acknowledgement of Confidentiality database.
    • Responsible for uploading new personnel documentation to Workday.
    • Complete new personnel profiles in Workday.
    • Ensure compliance of all Firm mandatory videos, acknowledgements.
    • Backup in creating client/matter lists for departing lawyers.
    • Support HR management with communication strategies and presentation materials.
    • Answer HR questions/resolve issues accordingly.
    • Ad hoc projects.
    • Perform other duties and responsibilities as requested for successful operation of the department.

    Qualifications/Position Requirements

    • Ability to follow up and see a task through completion, proven problem-solving skills.
    • Must be able to multi-task by accepting and prioritizing numerous requests, delegating accordingly.
    • Must demonstrate consistent initiative, leadership and collaboration skills to succeed and work in a team environment.
    • Must be punctual and reliable; professional and dependable.
    • Knowledge of MS Word, Excel, PowerPoint, Outlook and other applications as needed.
    • Must demonstrate excellent interpersonal skills in order to communicate and follow instructions to effectively provide optimum support to a diverse group.
    • Excellent written and verbal communication skills.
    • Maintain client confidence by keeping information confidential.
    • Represent management by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters accordingly.
    • Update job knowledge by participating in internal training opportunities.
    • Enhance department and organization reputation by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments.
    • Ability to proofread typed material for typographical, spelling and grammatical errors.
    • Ability to operate office machinery as needed.
    • Flexibility in daily schedule to accommodate unexpected situations arising from departmental needs.

    Education and/or Experience

    • Minimum of 1-year of general HR experience required, preferably with a law firm.
    • High school diploma required.
    • Event planning experience preferred.
    • Experience with Workday preferred.

    Compensation

    The expected base salary for this position ranges from $75,000 to $85,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.

    Seniority level

      Seniority level

      Associate

    Employment type

      Employment type

      Full-time

    Job function

      Job function

      Human Resources

      Industries

      Law Practice

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