Assistant Program Coordinator - Vinita, OK, United States - HOME OF HOPE

Description

To provide administrative and secretarial support to the Program Director, the Program
Coordinators, the House Managers and the Staff of the Community Supports and Residential Programs .

General Clerical Duties:

Provide administrative support for the Community Supports/Residential Programs to include telephone coverage, copier projects, mail handling, supplies control and necessary communications internally and externally via letters, email, and distribution of policies and procedures.

Assist the Program Coordinators in the management of their schedules and handle calls for these managers from both internal and external sources.

Manage central files. Purchase office supplies and equipment with the approval of the Program Director. Provide administrative support for Monthly Meetings. Perform special projects as assigned by Program Coordinator or designee.
Assist staff with missed punches (in or out, leave-time, or other questions)
Take care of staff inquiries and needs, as well as phone calls on payroll Monday
Screen and process incoming calls and questions from staff to PC on payroll Monday
Contact staff for current insurance and DL

Personal money, petty cash, PEX cards, fuel receipts:
Check the personal money & petty cash to ensure all is correct
Pick up client personal money and petty cash
Deliver client personal money and petty cash
Assist OCA during staff training audit – can locate copies of in-services if needed
Assist staff when PC is out of office
Order office supplies
Fax PT, nutrition, ETL and other professionals monthly paperwork
Help PC's with quarterly summaries
Will need to be a organized, possess excellent computer skills and people skills.