- Salem 10 Federal StreetJob Job : Public SafetyAgency Schedule Schedule : Full timeShift Shift : DayJob Posting Job Posting : Mar 4, 2024, 9:39:36 PMNumber of Openings Number of Openings : 1Salary : 65, ,000.
Fiscal Coordinator - Salem, United States - Commonwealth of Massachusetts
Description
An Official website of the Commonwealth of MassachusettsALERTEffective January 25, 2024, Executive Order #627 cements the Commonwealth's well-established practice of skills-based hiring, paving the way to a more equitable hiring process.
The Commonwealth is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to serve our citizens.
Join us todayJob Description - Fiscal Coordinator Q)Job DescriptionFiscal Coordinator Q )DescriptionFiscal CoordinatorOverview:
The District Attorney's Office is seeking a highly skilled and detail-oriented individual to fulfill the role of Fiscal Coordinator.
This position plays a crucial role in managing the financial operations of our office, ensuring accuracy, compliance, and effective communication across all financial matters.
The ideal candidate will have attention to detail, and excellent communication abilities.Responsibilities:
Financial Reporting and Analysis:
Prepare and analyze financial reports, including cash flow statements and other relevant financial data.
Conduct reconciliations to identify discrepancies and trends.
Perform thorough reconciliation of financial reports to ensure accuracy and completeness.
Ensure compliance with all accounting standards and policies relevant to the District Attorney's Office.
Assist in the coordination of financial audits, providing necessary documentation and support to auditors.
Budget Management:
Assist in the development and monitoring of annual budgets for the District Attorney's Office.
Track expenditures against approved budgetsAssist with annual fiscal Open/Close.
Accounting Operations:
Manage encumbrances, accounts payable and accounts receivable processes, ensuring accurate documentation and timely processing of invoices, payments, and reimbursements.
Manage encumbrances, accounts payable and accounts receivable processes, ensuring accurate documentation and reporting for State and Federal Grants.
Reconcile bank statements, credit card statements, and other financial accounts on a regular basis.
Monitor payroll process with HR department and support payroll processing with ad hoc projects, as necessary.
Utilize the MMARS system, the Commonwealth of Massachusetts' accounting system, for financial transactions and reporting.
Financial Coordination and Communication:
Serve as a point of contact for financial inquiries and provide support and guidance to vendors and staff members regarding financial matters.
Coordinate travel arrangements for staff and clientsThe Fiscal Coordinator performs whatever other duties at whatever job-site as may from time to time be assigned to her/him by the District Attorney.
Fiscal Coordinator is an employee of the Commonwealth of Massachusetts and serves at the pleasure of the District Attorney.In addition to these above responsibilities, the Fiscal Coordinator is required:
To be familiar with and to follow the provisions of the Essex District Attorneys Office Personnel Policies, and the Sexual Harassment Protocol,To participate in trainings relevant to Office functions,To communicate with or provide timely notification to Office staff, police, and other interested parties, as permitted and/or required by law;To interact in a respectful and professional manner with the public, judicial and law enforcement personnel, and Office staffTo complete work assignments in a timely manner.
The essential functions of the position require the effective ability to receive and distribute information in written, oral, and electronic form, in the English language.
To apply:
Please upload both resume and cover letter when applying to this position.
All full-time positions offer a State benefit package that includes health, life, disability, and dental/vision insurances, retirement plans, vacation, personal and sick leave and more.
Payroll is paid bi-weekly and based on a 37.5-hour work week (normally 8:30 a.m. to 4:30 p.m.). All job offers are contingent upon successful completion of background check. All positions serve at the pleasure of the District Attorney. Essex District Attorneys Office is an EEO Employer.EEO Statement:
It is the policy of the Essex District Attorney's Office to afford equal opportunity to all qualified persons regardless of race, color, religion, sex, national origin, age, military status, sexual orientation, sexual identity, handicap/disability, gender, gender identity, ancestry, genetic information, or any other class protected by federal or state anti-discrimination law.
QualificationsQualifications:
Bachelor's degree in Accounting, Finance, or related field; preferred.
Proven experience 3-5 years in accounting or financial management roles, preferably in a governmental setting.
Strong understanding of accounting principles, financial reporting, and budgeting processes.
Proficiency in MS Office Suite, particularly Excel.
Experience with the MMARS system or similar government accounting systems is preferred.
Excellent analytical and problem-solving skills, with a keen attention to detail.
Official Title :
Fiscal Coordinator Primary Location Primary Location : United States-Massachusetts