Accounts Payable Coordinator I - Houston - MFAH

Description

Accounts Payable Clerk II

Job Category: Accounting

Requisition Number: ACCOU001688

Description

Primary Responsibilities

• Prepare, generate, and process purchase orders (POs) for selected Museum departments, including:
• Preparing POs for approval
• Receiving goods and services in the accounting system
• Reviewing and validating PO invoices for payment
• Invoicing POs upon request and submitting invoices in a timely manner
• Prepare and process invoice journals for both PO and non-PO invoices on a daily basis.
• Monitor the Accounts Payable email inbox daily for incoming invoices, statements, and related correspondence.
• Respond promptly and professionally to invoice inquiries from internal departments and external vendors.
• May serve as a liaison between operating departments and the accounting team to resolve invoice, PO, and payment-related issues.
• Open and distribute incoming mail to appropriate departments.
• Scan and maintain records for all incoming invoices, manual payments (including wires, ACHs, and credit card transactions), and W-9 forms in designated folders.
• May assist with preparing and reviewing staff expense reports.
• May also coordinate insurance renewal data and assist with insurance claims as needed.
• Perform other duties as assigned.

Skills, Knowledge and Abilities:

• Solid proficiency with Microsoft 365 Products
• Excellent communication skills, both oral and written, are essential
• Must be detail oriented, able to prioritize, and handle multiple tasks
• Able to work independently to meet deadlines

Education and Experience:

• Degree or coursework in accounting
• At least two years in accounts payable, purchasing or general accounting experience, including journal entries through general ledger (non-profit experience preferred)
• Experience with Microsoft Dynamics AX or D365 is a plus

About the MFAH

The MFAH is an organization comprised of 600+ employees and 1,000+ docents and volunteers. The museum is more than 100 years old and ranks nationally among the top 10 art museums in exhibition space, memberships, endowments, and attendance, with 1M visitors annually. Our multifaceted institution includes multiple gallery buildings, a sculpture garden, two art schools, three eateries and two house museums for decorative arts. The encyclopedic collection numbers more than 70,000 works of art in a wide range of media.

As an employer, MFAH offers a supportive, collegial and inclusive work environment and a competitive benefits package.

Position Available:

Title: Accounts Payable Clerk II

Classification: Non Exempt - Hourly

Schedule: 35-hour work week 9 am to 5 pm

Pay Rate: Please see "Compensation" below

Work Location: Museum of Fine Arts, Houston

Working Conditions and Physical Demands

Work will primarily be performed in an office environment. Work will involve extended sitting, and extensive computer use. With or without reasonable accommodation, the individual selected must have the capacity to perform effectively all essential functions. In addition to the other demands mentioned, the demands of the job may or will include:

• Must undergo and meet company standards for background and reference checks.
• Required ability to handle multiple tasks concurrently.
• Extensive computer usage.
• Seeing, hearing, speaking, and writing clearly in order to communicate with staff, guests and others.
• Frequent sitting, which may be required for extended periods of time.
• Good vision or corrected by use of glasses and/or contacts for reading and viewing abilities.

Equal Opportunities for All

The Museum of Fine Arts, Houston (MFAH) is committed to attracting and retaining talented individuals who can contribute meaningfully to our mission and organizational excellence. We welcome all applicants whose skills, experience, and perspectives prepare them to succeed in this role and support the Museum's work in serving a broad public.

MFAH is an equal opportunity employer. Employment decisions are made based on qualifications, merit, and business needs, and without regard to any characteristic protected by applicable federal, state, or local law. We are committed to fair and consistent employment practices and to maintaining a professional, respectful workplace for all employees.

We recognize that no candidate meets every qualification listed in a job description. If your background and experience align with many of the responsibilities and requirements of this position, we encourage you to apply.

MFAH is committed to ensuring equal access to employment opportunities. Qualified individuals with disabilities may request reasonable accommodations to participate in the application process, interview process, perform essential job functions, and access the benefits and all other privileges of employment. Requests for reasonable accommodation may be directed to the Human Resources Department at

Benefits:

The Museum of Fine Arts, Houston, offers an excellent benefits package that includes:

• Medical Insurance: Employee and dependent coverage through a choice of managed health care programs
• Dental Insurance: Employee and dependent coverage through two plan choices
• Vision Insurance: Employee and dependent coverage through a vision program
• Group health, dental and vision insurance coverage available and effective the first of the month following employment with the MFAH for this role.
• Life Insurance & AD&D: Employee coverage at no cost to the employee
• Long Term Disability: Employee coverage at no cost to the employee

The MFAH provides a generous schedule for time off under the following benefit categories:

• Paid Time Off - Used for absences from work such as vacation, illness of short duration, and personal reasons. Hours are accrued biweekly, based on employment status, length of service, and hours worked
• Reserve Time Off - Used for extended illnesses. Employees accrue up to 6 days per year, up to a maximum of 120 days
• Holidays - Full-time employees receive eleven paid holidays per year
• Volunteer Time Off - The MFAH supports activities that enhance and serve the communities in which we live and work. Employees receive up to 40 hours of paid time off annually to give back and volunteer.

Other Benefits

• Staff may contribute to the MFAH Retirement Savings Plan. Eligible staff contributing to the plan may receive up to a 5% matching contribution from the MFAH after one year of service. (We also recognize prior nonprofit service which will provide for an accelerated employer match)
• Roth IRA also available
• MFAH Membership Staff receive a free Family-level membership
• Discounts Staff receive discounts on purchases at the Museum shop and all on campus eateries and courses for you or your family at the Glassell School of Art.
• Metro commuter subsidy available upon request

Compensation:

Salary will be commensurate with the applicant's experience and the needs and requirements expressed in the job description. The MFAH has set the pay range for this job and level as a general guideline and not a guarantee of the compensation amount or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, the needs and requirements expressed in the job description, as well as internal equity, and alignment with market data, and any related regulations or other laws.

Application Procedure

Qualified applicants should apply online, which will be the most effective way to ensure consideration. Application materials should include:

• Cover letter
• Resume

If you prefer, a list of references will be accepted but not required at this early stage in the process. Applications or letters of interest sent via mail, fax, or direct email to a staff