Executive Assistant - White Plains - Beacon Hill

    Beacon Hill
    Beacon Hill White Plains

    3 days ago

    Description

    Our client, a financial services firm located in Westchester County is looking for a Long Term Temporary Executive Assistant to assist while they find a permanent solution and a maternity leave.

    Increase your chances of an interview by reading the following overview of this role before making an application.

    This position will start ASAP through July/August with permanent potential.

    This will be in office 4 days with Fridays work from home.

    Hours are 8:30/9 AM

    • 4:30/5 PM.
    Compensation is $40-47/hr DOE.

    Responsibilities:
    Executive & Administrative Support Provide administrative support to senior leaders including scheduling, meeting logistics, and calendar coordination.

    Manage travel coordination, including itineraries, reservations, and adjustments when needed.

    Process expenses, invoices, and basic operational workflows accurately and on time.

    Support onboarding and offboarding logistics, ensuring smooth transitions for new hires and departing team members.


    Serve as backup support for Executive Assistants and the leadership team, stepping in during absences, high volume periods, or special initiatives.

    Office Management Oversee day-to-day office operations and needs.

    Manage vendor relationships, office supplies, equipment, and facilities maintenance.

    Greet visitors, handle incoming calls, and direct inquiries with professionalism and care.

    Maintain organized office systems, records, and operational documentation.

    Support planning and execution of office events, leadership meetings, and internal functions.

    Qualifications:
    Previous experience with office management and administrative support.

    Manage vendor relationships, office supplies, equipment, and facilities maintenance.

    Greet visitors, handle incoming calls, and direct inquiries with professionalism and care.

    Maintain organized office systems, records, and operational documentation.

    Support planning and execution of office events, leadership meetings, and internal functions.


    Proficiency with Microsoft 365, virtual meeting tools, and common administrative systems Comfortable with Expense Reporting in Concur Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.


    California residents:

    Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


    If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

    This form will be used for reporting purposes only and will be kept separate from all other records.

    Company Profile:

    Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


    Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

    Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


    Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .


    Benefits Information:

    Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

    Upon successfully being hired, details will be provided related to our benefit offerings. xhuatnn

    We look forward to working with you.

    Beacon Hill.

    Employing the Future (TM)
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