Police Administrative Services Manager - Petersburg, United States - City of Petersburg, VA

Description

Salary : $41, $68,617.00 Annually

Location : Petersburg, VA

Job Type: Full-Time

Job Number: 00754

Department: Police

Opening Date: 11/29/2023

Description

General Description

The purpose of this jobs within the organization is to serve as the police bureau Public Information Official (PIO), Grant Writer (GW) and Crime Solver's Liaison (CLS).

This job works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this job. Management may assign additional functions related to the type of work of the job as necessary.

Essential Functions

Essential Functions:

Writes press releases and conducts on-camera or audio interviews for media driven mass communication.

Makes reports to major news outlets as needed.

Creates all media related products including press releases, Responds to Freedom of Information Act (FOIA) Requests and other media or community related activities.

Participates in other media relations activities, which may include: responding to routine inquiries, drafting, editing, and distributing news releases; identifying and communicating newsworthy stories; organizing press events

Enters data for grant submissions, manages and reports to various sources including local, state, federal government; nonprofit and business sources.

Administers and coordinates all existing grant awards.

Serves as grant Program Manager for specific grants; ensures co liance with grant terms and conditions and reporting requirements.

Drafts new grant applications; coordinates the grant application process, assists organizational components with developing the grant concept and drafting the grant application.

Researches, develops and recommends action on overall grant program management.

Researches grant opportunities and locates funding sources, applies, secures and manages grant resources and submits all required reports.

Coordinates crime solvers activities to include: writing scripts, taping commercials, website management, reward calculation and dissemination; and files annual IRS submissions.

Represents the department on various committees related to crime prevention and reduction.

Conducts a weekly radio show, composes and records radio and television public service announcements, coordinates special program related media requests, receives tips, processes tips to appropriate sources, calculates rewards, maintains PO Box, calculates and pays rewards based on Board's approval, submits annual IRS documents and maintains keys to meeting location.

Additional Duties:

Serves in a perpetual on-call status for emergency reporting.

Writes/edits a variety of correspondence, reports, forms, and other materials as required.

Serves as the point of contact for all department related inquiries via the City website and refers to appropriate sources for a solution.

Performs related work as assigned.

Responsibilities. Requirements and Impacts

Data Responsibility:

Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.

Coordinates or determines time, place or sequence of operations or activities based on analysis of data or information and may implement and report on operations and activities.

People Responsibility:

People include co-workers, workers in other areas or agencies and the general public.

Persuades or influences others in favor of a service, point of view, or course of action; may enforce laws, rules, regulations, or ordinances.

Asset Responsibility:

Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires responsibility and opportunity for achieving moderate economies and/or preventing moderate losses through the management of a small division; handles supplies of high value or moderate amounts of money consistent with the operation of a small division.

Mathematical Requirements:

Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.

Uses mathematics involving the practical application of fractions, percentages, ratios and proportions; or measurements, logarithmic, or geometric construction; may use algebraic solutions of equations and inequalities, descriptive statistics, deductive geometry, plane and solid and rectangular coordinates; mathematical and classifications or schemes.

Communications Requirements:

Communications involves the ability to read, write, and speak.

Reads professional literature and technical manuals; speaks to groups of employees, other public and private groups; writes manuals and complex reports.

Judgment Requirements:

Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.

Decision-making is a significant part of the job, affecting a large segment of the organization and the general public; works in a dynamic environment, responsible to assist in developing policies and practices.

Complexity of Work:

Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job.

Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressures.

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors is serious affects most units in organization, and may affect citizens.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Equipment Usage:

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Handles or uses vehicles, computers, equipment or work aids involving some latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Unavoidable Hazards:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Involves routine and frequent exposure to extreme heat and/or cold; wet or humid conditions; traffic and moving machinery.

Safety of Others:

Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public.

Requires considerable responsibility for the safety and health of others and/or continuous enforcement of the laws and standards of public health and safety.

Qualifications

Minimum Education and Experience Requirements:

Requires a Bachelor's Degree in law enforcement, criminal justice administration, police sciences, public administration, or closely related field.

Requires two years' experience in law enforcement or criminal justice system and in preparing and submitting written reports or other documents to regulatory or compliance agencies. Experience in report writing, data collection, grant writing or grant management, communications, public information or other related fields.

Special Certifications and Licenses:

Valid Virginia Driver's License.

Americans with Disabilities Act Compliance

The City of Petersburg is an Equal Opportunity Employer. ADA requires the City of Petersburg to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Additional Requirements

Americans with Disabilities Act Compliance

The City of Petersburg is an Equal Opportunity Employer. ADA requires the City of Petersburg to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

For a summary of Benefits currently being offered by the City of Petersburg for Full-Time Employees Only, please click the following link:

01

10-point compensable veteran. You must have an existing compensable service-connected disability of 10 percent or more. Other 10-point veteran include disabled veteran or a veteran who was awarded the Purple Heart for wound or injuries received in action, veteran's widow or widower who has not remarried, wife or husband of a veteran who has a service-connected disability, widowed, divorced or separated mother of an ex-service son or daughter who died in action, or who is totally and permanently disabled. Do any of these apply?

• Yes
• No

02

5-point veteran's must have been discharged under honorable conditions and had one of the following: Active duty in the Armed Forces of the United States, in a war, or during the period 4/28/52 - 7/1/55 or active duty for more than 180 consecutive days other than for training, any part of which occurred during the period beginning 2/1/55 and 10/14/76 or active duty during the Gulf War sometime between 8/2/90 - 1/2/92 or active duty in a campaign or expedition for which a campaign badge has been authorized or active duty for which more than 180 consecutive days other than for training, any part of which occurred during the period beginning 9/11/2001 and ending on the date prescribed by the Presidential proclamation or by the law as the last date of operation Iraqi Freedom. Do any of these apply?

• Yes
• No

03

What is your highest level of education?

• High School diploma or GED
• Some college
• Associate degree
• Bachelor degree
• Graduate degree or higher
• No degree

04

I understand that I must thoroughly complete the Education, Work Experience, Certificates & Licenses, and Supplemental Questions sections of my application. This includes a detailed description of all work experience that I feel qualifies me for the job I am seeking. I also understand that a resume is not a substitute for filling out the application or answering the Supplemental Questions.

• I have read the above statements and understand that failure to provide sufficient detailed information may result in my application being rejected which may make me ineligible for further consideration in this recruitment process.

Required Question