- Manage and track the federally mandated Health Information Privacy Act training for all students on an annual basis by: identifying students that need to complete the HIPAA certification training; uploading student list files into HIPAA Compliance software; tracking student completion, troubleshooting student issues as necessary; & evaluating HIPAA training documents from other institutions for equivalency.
- Assist with Office of the Registrar Scanning Project, scan documents as they are processed, assist with scanning current documents.
- Assist with completing student documents as well as licensure forms for all Colleges/Schools. Monitor, review and respond to all Registrar-related electronic correspondence in a timely fashion.
- Gather, organize and prepare data from student databases (Ellucian Banner) and other computer database sources (i.e., ARGOS, Excel) for various reporting needs.
- Respond to questions from other offices, agencies or the public regarding student information. Prepare responses to correspondence and replies to personal and telephone inquiries by being familiar with Federal and New York State laws and Registrar functions, and being able to provide accurate information and assistance.
- Provide administrative assistance and support to the Registrar, which includes preparing written responses to correspondence, answering the main office telephone line, and preparing reports on the Registrar's behalf.
- Assist with Division of Student Affairs functions such as New Student Orientation, Registration, visiting students and Commencement, visiting students as required, and with other Division of Student Affairs divisional projects, as needed.
- Other duties as assigned by the Registrar.
- 2+ years of relevant work experience.
- Proficient with Microsoft office applications (especially Excel) and excellent oral and written communication skills a must.
- Must be a supportive team member, contribute to and be an example of teamwork and team concept.
- Bachelor's Degree.
- Experience with Ellucian Banner Student Information System.
Registration Specialist - Brooklyn, United States - SUNY Downstate Medical Center
Description
The Office of Student Affairs and Registrar Office at SUNY Downstate Health Sciences University is seeking a full-time Registration Specialist / Staff Assistant.
The Registration Specialist assists the Registrar, Associate Registrar and Assistant Registrar with the day-to-day operations of the Office of the Registrar.
This position is essential in the overall functioning of the office, ensuring that all supply needs are met, and that correspondences are answered in a timely and customer service friendly fashion.
The Registration Specialist directs and assists in handling inquiries and requests appropriately, and as the Registration Specialist, this individual ensures that students are current with their certifications and evaluates HIPAA training documents from other institutions for equivalency.
Specifically, the Staff Assistant/Registration Specialist shall:
Required Qualifications:
Preferred Qualifications:
Work Schedule:
Monday to Friday; 9:00am to 5:00pm
Salary Grade/Rank:
SL-2
Salary Range:
Commensurate with experience and qualifications
Executive Order:
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.
Equal Employment Opportunity Statement:
SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at