facility manager - Fargo, United States - Hospice of the Red River Valley

Description

Job Details
Job Location: Fargo - Fargo, ND

Position Type: Full Time

Salary Range: Undisclosed

Job Shift: Day

Job Category: Facilities

Description
Are you a skilled facility manager and looking for a new opportunity? Hospice of the Red River Valley is seeking a Full-time Facility Manager to be based out of our Fargo office location. Come join our team

Position Summary

Plan, organize, supervise, and control the activities of the Facility department of Hospice of the Red River Valley (HRRV). Manage necessary functions to maintain the physical structures, electrical, mechanical, HVAC systems, utilities, and grounds of HRRV's facilities. Have knowledge of and assure compliance with HRRV, accreditation, local, State, and Federal agency codes, policies, and procedural requirements and recommendations to include advisories, safety, and health requirements. Coordinate, manage, and oversee all contracted maintenance or building-related services.

Key Responsibilities

Ensure the facility structures, equipment, and grounds are maintained in accordance with relevant regulations, codes, manufacturer's standards of cleanliness and neatness to ensure compliance and a welcoming environment

Knowledgeable regarding all regulations governing facilities; implement standards, instruct staff, and take corrective action as needed

Perform or oversee scheduled preventative maintenance on equipment and facilities

Perform maintenance and minor repairs on buildings and grounds, including roofing, carpentry, masonry, plumbing, electrical, HVAC, painting, and other trades within abilities; contract out work beyond abilities; obtain training in needed areas with supervisor's approval

Exercise judgement and timely planning needed to maintain hospice operations; track and plan for long term maintenance, updates, and/or replacement of major equipment and facility structure items

Coordinate and supervise all building renovations and additions and installations of office equipment and furniture

Schedules and assists with set up/take down and configuration the Multi-Purpose/Conference room or other facilities as need for meetings and events

Evaluate need for contracted work within the facilities; seeks bids per HRRV policy/direction; Coordinate, arrange, and supervise outside contractor(s) work of and maintain records of all work on file per agency policy

Perform/oversee snow mitigation/removal; hire and monitor contracted snow removal services as needed

Contracts for or hires and supervises housekeeping, maintenance, kitchen, laundry staff per HRRV's staffing plan

Performs/oversees ordering, distribution, and inventory of Medical Supplies

Oversees the maintenance of and coordinates the logistics of company vehicle assignments

Manages receiving for delivery of goods and handles their distribution storage, and inventory

Assures adequate inventory of maintenance/housekeeping/office supplies

Completes and maintains records, logs, and reports as required

Ensures appropriate maintenance of all records are in compliance with local, accreditation, State, and Federal record retention policies

Ensure safety standards governing the facilities, including but not limited to, fire and life safety, OSHA, and State Department of Health, are met and maintained at the facilities with detailed record keeping/logs to ensure compliance

Serves as the Facility Emergency Manager and acts independently and decisively in emergency situations; conducts exercises and drills as needed

Performs monthly inspections and/or tests of equipment, fire and monitoring systems, and emergency backup systems

Collects & disperses emergency/incident command or other data to management teams and other departments as needed

Participate in budgetary process and is responsible for monitoring expenses in department; makes recommendations for cost containment within area of responsibility

Demonstrates ability to be an effective leader, communicating agency mission and expectations to employees and to deal effectively with personnel issues

Uses discretion to meet the needs of employees, hospice patients, and families

Participates in HRRV management training and meetings, maintains necessary CEUs to retain credentials

Maintains assigned staff performance reviews per HRRV policy and respond quickly and deals effectively with personnel issues per agency policy

Works cooperatively with all levels and observes all policies and procedures

Supports QAPI and Compliance programs, presents, and submits data on routine basis and as needed; builds/maintains spreadsheets and reports trends to supervisor or others as required

Ability to follow complex job instructions and do maintenance work without direct supervision; able to work with and interpret blueprints and equipment manuals

Able to observe hazards, drive vehicles, and work on elevated platforms, including roofs

Ensure all submissions are accurate, timely, and complete

Maintain educational and certification requirements.

Performs other duties as assignedQualifications

Minimum Qualifications and Skills

Bachelor's degree in Business or related field

Three (3) years to five (5) years in commercial/institutional building maintenance or equivalent experience in mechanical trades

Previous leadership and management experience preferred

Experience in purchasing and inventory control practices

Good interpersonal skills in dealing with staff, vendors, contractors, inspectors, visitors, patients, and families

Ability to communicate effectively both orally and in writing
Certifications, Licenses, Registrations Required

Licensure/Certification in Emergency Management and/or Incident Command (National Incident Management System), or able to obtain within 6 months of hire

Current drivers license and auto insurance