Substitute - Office/Clerical - Spanaway - Bethel School District

    Bethel School District
    Bethel School District Spanaway

    2 days ago

    Description

    As an Office Associate at Bethel School District, you will provide a variety of office support to assigned programs, including receptionist activities and composing correspondence. You will maintain records, track budgets, provide customer service, operate computers, and maintain knowledge of program rules and regulations.

    You will be responsible for recording tracking, budget or financial tracking, providing customer service, operating a computer, maintaining knowledge of a variety of program rules and regulations including State reports, producing custom reports, and a variety of other support functions.

    • Maintains a variety of program records and research; tracks records for compliance and/or completion; maintains record accuracy; inputs data into computer; produces reports as requested; monitors grant monies. Coordinates and maintains assessment materials, records, schedules, results, and communicates appropriate to assigned program/department.
    • Prepares monthly newsletters, routine forms, memoranda and correspondence; proofreads distributes materials.
    • Answers the telephone and greets office visitors; provides program information and advice to staff members, parents, and professionals. Uses tact and confidentiality in dealing with sensitive matters. Responds to requests; routes callers to appropriate staff members; takes messages. Keeps communication lines open between teachers, staff, supervisors, parents, and the community. Provides a positive, service-oriented working relationship with all communication.
    • Reviews and balances budgets with monthly financial reports including encumbered expenses; monitors receivables for appropriate credit. Makes appropriate coding error changes and postings.
    • Maintains inventory and records.
    • Operates a computer and a variety of software packages such as word processing, spreadsheet, database, desk top publishing, and mainframe computer applications. Provides a variety of routine and custom reports as requested.
    • Maintains current knowledge of program rules, regulations, laws, and procedures; processes a variety of materials for program compliance.
    • Tracks a variety of projects and deadlines; coordinates with others to meet program deadlines. Reports monthly enrollment counts for categorical programs.
    • Provides a variety of clerical support such as typing correspondence, reports, and memoranda; composes correspondence as appropriate; maintains a calendar and makes travel and conference arrangements; creates and maintains files; takes minutes as meetings; prepares agendas; performs a wide variety of office support.
    • May receive, open, date stamp and route incoming mail; may screen mail and take action on appropriate items.
    • Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.

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