assistant program coordinator - Harrisburg

Supportive Concepts for Families, Inc, an Affiliate of Apis Services, is seeking Full-Time Assistant Program Coordinators to oversee several CLA's and provide direct support care to our CLA residents in the Harrisburg area. · This position will assist individuals in our Residenti ...

Job description

Supportive Concepts for Families, Inc, an Affiliate of Apis Services, is seeking Full-Time Assistant Program Coordinators to oversee several CLA's and provide direct support care to our CLA residents in the Harrisburg area.

This position will assist individuals in our Residential IDD Program under the 6400 Regulatory Compliance.

Supportive Concepts for Families, Inc.

is dedicated to supporting individuals with Intellectual and Developmental Disabilities to live a meaningful day defined in the most independent and fulfilling manner possible.

The pillars of our success in serving so many people have been due to dedicating ourselves to the constant effort to ensure the physical and mental health of the individual served, to ensure their safety and the safety of the community they live in and to create opportunities for them to ultimately live a happy life in a manner that they choose.

POSITION STATEMENT:

The Assistant Program Coordinator will:
Function with autonomy, diplomacy and professionalism within the guidelines established by this organization

Function with the highest esteem in dealing with all employees, supervisors, and consumers of this organization

Be an advocate for all the policies and protocols of the organization

RESPONSIBILITIES OF THE JOB AND ESSENTIAL ELEMENTS:
Ensure a meaningful day for consumers

Oversight of 1 CLA

Weekly oversight of CLA

Always ensure cleanliness of CLA; confirm cleaning charts are being completed

Conduct Monthly fire drill

Complete Program Oversight as assigned

Conduct quality inspections on all shifts

Provide assistance with emergencies at the CLA

Supervise and direct the work of Residential Specialists to include the following:

Medical Appointments/ medication management (in conjunction with the Program Coordinator)

Attend all consumer medical appointments

Complete requirements to become a Medication Administration Observer

Monitor medications for refills and reconcile weekly medications with the PC upon delivery prior to the start of each week

Ensure staff administering medications have completed, daily

Ensure staff are current in medication administration training

Check-in cycle medications (1st check)/ complete medication changes

On Call Responsibility

Participate in on-call rotation

Be accessible via telephone twenty-four (24) hours per day, seven (7) days per week for assigned pod

Plan with another Program Coordinator/Assistant Program Coordinator for call coverage if unavailable for calls

PART team -

Participate in PART team and associated trainings

Training

Monitor compliance list and inform staff of upcoming training needs

Conduct and observe medication practicums for employees

Conduct in home orientation and individual specific training for substitute staff at Program Coordinator direction

Review Critical Information Book with all employees working in the CLA

Provide documentation for all training to the Training Department

Complete understanding of applicable regulations, bulletins, and laws

Maintain home according to applicable regulations, bulletins, laws, and agency policy

Maintain consumer files and records according to regulations, bulletins, laws, and agency policy

Maintain staff training according to regulations, bulletins, laws, and agency policy

Review all CLA EMR (SETWORKS) documentation daily

Elevate any concerns to immediate supervisor

Review documentation and ensure completion

Follow up with staff regarding any missing documentation

Track completion of RS daily chore charts (Day/evening & Awake night)

General Supervision

Utilize Person Directed Framework/Non-Violent Communication during interactions with consumers and employees

Mentor and provide ongoing feedback and indicate areas of improvement regarding job performance

Partner with consumers and employees to identify issues and resolve problems

Complete accurate and timely employee performance evaluations prior to the due date

Report all employee concerns to the Program Coordinator and the Human Resource Department

Complete food shopping and maintain food supply in the CLA

Elevate any issues/needs to Program Coordinator

Monitor proper completion of all required paperwork and SETWORKS documentation; submit all items in accordance with established deadlines,

Monitor completion of MARS/ EMAR daily

Assist with vehicle training and wheelchair securement training for employees working at the CLA and operating the vehicle

Complete expense records for house petty cash and consumer funds based on receipt content and forward to Program Coordinator

Ensure that all house and individual funds are managed and maintained safely and properly. Monitor counts of the funds to ensure that they are being completed, daily, as outlined

Report CLA maintenance needs/requests

Communicate information and concerns to the Program Coordinator

Co-facilitate staff meetings

Incident Management

Report incidents according to the Incident Management policy

Respectfully interact with outside agencies (funding entities, case managers, counselors, day programs, employers, family members)

Scheduling

Assist Program Coordinator with providing explanations regarding time over and time under reports

Assist in completing live schedules for assigned home, cover absences, and notify HR of employee absences

Fill open shifts to reduce overtime

Update live schedules

Vehicle maintenance

Maintain company vehicles

Assist with additional duties relative to the specific CLA as assigned by the Program Coordinator


MINIMUM EDUCATION REQUIREMENTS:
High School Diploma or GED


PREFERRED EXPERIENCE
One year of experience in human services or related field

Knowledge of and ability to work with individuals with mental health diagnoses

Excellent communication skills and organizational skills

Detail oriented


About Company:
Apis Services, Inc.

(a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies.

Allowing these entities to advance their mission and vision.

By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment.

Apis Services, Inc.

and affiliate's provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment.

All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law.

This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.

"Creating a Better Tomorrow... Today"