Jobs
>
Cambridge

    Executive Assistant/Administrative Coordinator - Cambridge, United States - ACL Digital

    ACL Digital
    ACL Digital Cambridge, United States

    3 weeks ago

    Default job background
    Education / Training
    Description

    Role: Executive Assistant and Administrative Coordinator

    Job ID: HUJP

    Location: Cambridge, MA Hybrid-3 days onsite: Tuesday, Wednesday, Thursday )

    Top Skills:

    Should have supported high level executive experience with concur for reimbursements high calendar management.

    General Job Description:

    This Executive Assistant and Administrative Coordinator reports to the Chief Information Officer (CIO) and has two primary roles: (1) Executive Assistant for CIO and (2) Administrative Coordinator for the Information Technology Department.

    (1) For the CIO, this position provides personal administrative support such as managing the CIO's very busy calendar/schedule; scheduling leadership, committee and team meetings; collecting, developing, and organizing information; composing and editing correspondence, presentations, and documents; and more.

    (2) For the IT Department, this position is responsible for performing various administrative

    and financial management functions, including coordination for: procurement, contract management, administrative support to IT related committees and project teams; communication with vendors and other external parties; invoice processing; general ledger transactions; and scheduling meetings

    Specific Responsibilities:


    • Manages the CIO's calendar and responds to scheduling needs and requests from both internal

    and external sources


    • Schedules leadership, committee and team meetings


    • Collects, develops, and organizes information


    • Composes and edits correspondence, presentations, documents and more.


    • Schedules and plans departmental meetings and events


    • Communicates closely with vendors and other external parties; acts as department liaison and

    primary point of contact for individuals outside of HKS


    • Coordinates candidate interviews/external party visits and communication


    • Maintains departmental record keeping and filing, including contracts and confidential

    personnel and financial data


    • Supports procurement and contracting processes for school-wide purchases of software,

    hardware and leased computers. This includes working with the various departments regarding

    the planning and budgeting of their leased personal computers.


    • Supports, documents, and communicates on behalf of working groups and task forces

    (Information Technology Advisory Group, IT Affinity Group, Risk Management Committee, etc.)


    • Receives, routes, prepares, and monitors department's financial transactions using Harvard's

    financial systems; prepares information for budget analysis


    • Stocks/inventories departmental supplies, routes mail, maintains departmental technologies

    (copier, fax, printer)

    Basic (Required minimum) Qualifications:


    • Minimum of 3 years executive or office administrative experience

    Additional Qualifications:


    • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook


    • Experience in a high profile environment providing complex administrative support


    • Excellent oral and written communication skills


    • Ability to prioritize and manage multiple and ongoing demands


    • Excellent attention to detail


    • Ability to effectively work and communicate with a variety of personalities, skills, and levels


    • Results oriented


    • Ability to demonstrate personal initiative and creative problem solving


    • 5 plus years of experience preferred


    • Experience with financial management and accounting

  • Lesley University

    Administrative Coordinator

    1 week ago

    Lesley University Cambridge, United States

    Administrative Coordinator · The Opportunity · Lesley University seeks a part-time Administrative Coordinator to join the Information Technology and Resources team. The Administrative Coordinator focuses on coordinating scheduling for Operations and Information Technology leaders ...

  • Lesley University

    Administrative Coordinator

    1 week ago

    Lesley University Cambridge, United States

    Administrative Coordinator · The Opportunity · Lesley University seeks a part-time Administrative Coordinator to join the Information Technology and Resources team. The Administrative Coordinator focuses on coordinating scheduling for Operations and Information Technology leaders ...

  • ObjectWin Technology

    Executive Assistant and Administrative Coordinator

    2 weeks ago

    ObjectWin Technology Cambridge, United States

    Job Title: Executive Assistant and Administrative Coordinator · Location: Cambridge, MA Hybrid: 3 days onsite - Tuesday, Wednesday, Thursday) · Duration: 6 Months · Schedule: 35 hours/week · Description: · This Executive Assistant and Administrative Coordinator reports to the Chi ...

  • Howard Hughes Medical Institute

    Administrative Coordinator

    4 weeks ago

    Howard Hughes Medical Institute Boston, United States Full time

    HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists – even stretching into film and media production. Our ...

  • Mass General Brigham

    Administrative Coordinator

    5 days ago

    Mass General Brigham Boston, United States Regular

    Administrative Coordinator - Thoracic Surgery Description The Administrative Coordinator will provide project and administrative support to the Division of Thoracic Surgery. This individual is responsible for assisting the Senior Operations Manager and Thoracic Surgery Faculty M ...

  • Tufts University

    Administrative Coordinator

    5 days ago

    Tufts University Boston, United States Full time

    Overview · Tufts University School of Dental Medicine (TUSDM) offers one of the most forward-looking educational environments in dental medicine in the country. Since its founding in 1868, TUSDM has been committed to leadership in education, patient care, research, and community ...

  • Massachusetts General Hospital

    Administrative Coordinator

    6 days ago

    Massachusetts General Hospital Boston, United States Full time

    Administrative Coordinator / Insurance Specialist Description Under the general supervision of the Administrative Manager and per the established policies and procedures, the Insurance specialist is responsible for overseeing the Radiation Oncology authorization process. Working ...

  • Mass General Brigham

    Administrative Coordinator

    2 weeks ago

    Mass General Brigham Boston, United States Regular

    Administrative Coordinator / Insurance Specialist Description Under the general supervision of the Administrative Manager and per the established policies and procedures, the Insurance specialist is responsible for overseeing the Radiation Oncology authorization process. Working ...

  • Sunrise System Inc

    Administration Coordinator

    3 weeks ago

    Sunrise System Inc Cambridge, United States

    Job Title: Administration Coordinator · Job ID: · Location: Cambridge, MA (Must be working onsite a minimum of 3 days per week.) · Duration: 12 months on W2 Contract. · Education, Qualifications, Skills and Experience: · High school qualification · Prior project coordina ...

  • Integration International Inc.

    Administrative Assistant

    5 days ago

    Integration International Inc. Cambridge, United States

    Job description: · The Executive Assistant to the Dean performs complex administrative duties with the highest degree of confidentiality and exceptional judgment. · The Executive Assistant will serve as a central liaison to high-level University officials, faculty, scholars, ac ...

  • Motion Recruitment

    Administrative Assistant

    6 days ago

    Motion Recruitment Cambridge, United States

    Our client, a large higher education university, is seeking an Administrative Assistant to join their team out of Cambridge, MA · ** 3-month contract, could extend/convert, working on W2, with benefits*** · Responsibilities · Coordinates and has direct responsibility for a progra ...

  • US Tech Solutions

    Administrative Assistant

    9 hours ago

    US Tech Solutions Cambridge, United States Contract

    Job Description: Welcomes clients, both scheduled and local walk-in's, to the Cambridge, MA office. · Maintains office inventory, facilitates supply orders and completes other general office duties. · Supports employees with various tasks related to onboarding, appointment setti ...

  • Joslin Diabetes Center

    Administrative Coordinator

    4 weeks ago

    Joslin Diabetes Center Boston, United States Full time

    Overview · The Administrative Coordinator provides administrative support for the Clinical, Behavioral & Outcomes Research and Pediatric Research areas.In the Clinical Research Center (CRC), the Administrative Coordinator is responsible for providing administrative support to th ...

  • The Hollister Group

    Administrative Assistant

    1 week ago

    The Hollister Group Cambridge, United States

    Administrative Assistant · One of our clients in the higher education industry, located in Cambridge, is looking for an Administrative Assistant. The Administrative Assistant will focus on acting as a liaison for all levels of management and ensure a smooth flow of information. ...

  • Element Care

    Medical Administrative Coordinator

    3 weeks ago

    Element Care Allston, United States

    Great Life work Balance position with excellent benefits The Medical Administrative Coordinator provides support for an Interdisciplinary team with the primary responsibility for scheduling and managing appointments as well as transportation. Is dedicated to deliver excellent cus ...

  • Element Care

    Medical Administrative Coordinator

    1 week ago

    Element Care Allston, United States

    Great Life work Balance position with excellent benefits The Medical Administrative Coordinator provides support for an Interdisciplinary team with the primary responsibility for scheduling and managing appointments as well as transportation. Is dedicated to deliver excellent cus ...

  • Digital Science

    Administrative Coordinator

    2 weeks ago

    Digital Science Boston, United States

    Job Description · Job DescriptionDescriptionAbout us · We are Digital Science and we are advancing the research ecosystem. We are a pioneering technology company, and our vision is of a future where a trusted and collaborative research ecosystem drives progress for all. We believ ...

  • Temple Israel of Boston

    Administrative Coordinator, Education

    1 week ago

    Temple Israel of Boston Boston, United States

    About Temple Israel · Temple Israel (TI) of Boston's mission is "Living Judaism together through discovery, dynamic spirituality and righteous impact." We live this mission daily through our commitment to Jewish creativity, and our dynamic approach to building Jewish community. W ...

  • Element Care

    Medical Administrative Coordinator

    1 week ago

    Element Care Boston, United States

    Great Life work Balance position with excellent benefits The Medical Administrative Coordinator provides support for an Interdisciplinary team with the primary responsibility for scheduling and managing appointments as well as transportation. Is dedicated to deliver excellent cus ...

  • Beacon Hill

    Administrative Assistant

    1 week ago

    Beacon Hill Boston, United States

    Administrative Assistant to $50K- Work in Law · Our client, a national law firm, is seeking an Administrative Assistant to add to their staff In this role, you will be responsible for overseeing all front desk operations including answering phones, greeting visitors and receiving ...