- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Vision insurance
- Provide a safe school environment, indoors and out, per directives regarding building operations (keys, fobs, alarm codes), the Daystar Distinctives and Responsive Classroom practices
- Participate in a brief staff prayer to start the day at 7:35 sharp on Monday through Thursday in the Gathering Place
- Participate in school engagement events to promote positive school culture
- Complete arrival and dismissal duties as assigned
- Fulfill essential job functions based on one's specific job description; and during times of school drills or emergencies, assist others as able
- Be on time, appropriately dressed and ready for work at assigned days/times
- Adhere to all of the requirements outlined in the Staff Handbook and comply with the school policies
- Be an excellent ambassador of Daystar Academy at all times
- Maintain well-organized hard copy and electronic filing systems to support efficient recordkeeping.
- Perform general clerical tasks including photocopying, scanning, mailing, emailing, and document filing.
- Review and prioritize incoming correspondence; assess memos, submissions, and reports to determine significance and plan appropriate actions.
- Draft and prepare responses to routine inquiries and requests regarding school policies, procedures, and general operations.
- Gather and compile relevant information from articles, online research, and internal sources, presenting it in clear and actionable formats.
- Respond professionally to questions about school operations from staff, parents, and community members.
- Compose and format original correspondence, memoranda, reports, and other administrative documents.
- Coordinate and maintain agendas for administrative team meetings.
- Oversee the management of schoolwide and parent-facing calendar events via Google Calendar, including space reservations and conference room bookings.
- Review and edit reports, letters, and memos for clarity, accuracy, and alignment with school standards.
- Assist in compiling and maintaining documentation for accreditation, school improvement planning, board policies, the staff handbook, and other institutional records.
- Oversee building operations and serve as the primary liaison with vendors and contractors.
- Manage building security and safety, ensuring compliance with protocols and proper distribution of alarm codes, fobs, keys, fire safety procedures, and ensure adherence to the Daystar Crisis Manual.
- Oversee medical readiness by maintaining EpiPen and AED compliance, leading staff training on emergency kits, inhalers, and related procedures.
- Oversee communicable diseases to public health authorities and ensure appropriate internal communication.
- Organize and coordinate staff events, including the procurement of food, supplies, and logistics.
- Schedule and coordinate internal and external meetings, conferences, and events on behalf of the Head of Schools.
- Attend designated meetings and accurately record, prepare, and archive meeting minutes.
- Create and distribute clear, timely agendas and meeting minutes to all relevant stakeholders.
- Ensure timely and consistent communication of key dates, events, updates, and school-wide announcements to staff, families, and community members.
- Manage the Head of Schools' calendar, prioritizing meetings and commitments, and exercising sound judgment to adjust the schedule as needed.
- Coordinate travel logistics, including arranging transportation and lodging, completing travel authorizations, and processing expense reimbursements.
- Coordinate and execute special administrative projects as assigned by the Head of Schools.
- Assist in the development, implementation, and evaluation of office procedures to enhance efficiency and effectiveness.
- Proactively identify opportunities to improve office operations, streamline workflows, and reduce response times.
- Collaborate with staff across departments to deliver high-quality service to faculty, students, families, board members, volunteers, and guests.
- Serve as a designee for the Head of Schools when needed, exercising discretion, professionalism, and sound decision-making.
- Support leadership initiatives while maintaining strict confidentiality in all communications and documentation.
- Respond to requests and inquiries related to school policies and general operations with professionalism and accuracy.
- Oversee coordination of custodial services and facility operations to ensure a safe, clean, and functional environment.
- Represent the Head of Schools at meetings or events as assigned, modeling Daystar's mission and values.
- Provide reports to the Daystar Board as requested
- Serve on school-wide committees as requested
- Participate in and assist with planning and implementation of staff-wide professional development
- Participate in regular Administrative Team meetings, providing counsel and insight on areas impacting the school as a whole
- Participate in planning and management of school-wide events, including but not limited to back-to-school parent and student events, parent-teacher conferences, holiday programs, learning showcase nights, athletic banquets, middle and high school special events, and 8th and 12th-grade graduation ceremonies
-
What We're Looking for: · At Hood Container Corporation, we are searching for an Administrative Coordinator to provide strong administrative and front office support to our Plant Manufacturing operations. · As an Administrative Coordinator, you will have a key role within the bus ...
Chicago, IL, US $28,000 - $42,000 (USD) per year3 days ago
-
The Administrative Coordinator plays a vital role in supporting the day-to-day administrative and operational functions of the Chicagoland HUB and its corporate Local Purveyor (LP) routes. · ...
Greater Chicago Area3 weeks ago
-
· Benefits:401(k) · 401(k) matching · Dental insurance · Health insurance · Paid time off · Parental leave · Vision insurance · Job Description: Administrative Coordinator · Title: Administrative Coordinator · Job Type: Full-Time Position · Reports to: Head of Schools · Requir ...
CHICAGO, IL2 days ago
-
+The Art Institute of Chicago shares its singular collections with our city and the world.+ · + · +Manages administrative activities for the department,+scheduling meetings; maintaining departmental calendars; managing correspondence; answering and routing incoming calls;processi ...
Chicago, IL1 month ago
-
The HCT's Administrative Coordinator is responsible for booking travel arrangements for Healthcare Transformation Interim staff. · Auditing expense reports per HCT Travel Policy. · Reconciling all spend by documenting receipts. · Managing vendor billing and payment processes. · ...
Chicago, IL1 month ago
-
Department · PSD Data Science: Administration Support · About the Department · The Data Science Institute (DSI) at the University of Chicago was established to support the development of emerging efforts in data science across the University. The staff in the Data Science Institu ...
Illinois: Chicago3 days ago
-
This Administrative Coordinator temp will work within either the Real Estate or Finance department supporting senior personnel in the department. · ...
Greater Chicago Area3 weeks ago
-
The Administrative Coordinator plays a critical member of HACE team providing high-level administrative coordination and operational support to the Executive Operations & Special Events Manager President CEO Chief of Staff. · ...
Chicago, IL1 week ago
-
We are proud to foster a collaborative environment focused on enabling your career growth and continuous professional development. · Familiarity with Adobe and Smartsheet preferred but not required. · Ability to manage workload effectively, meet deadlines, and uphold quality stan ...
Chicago, IL1 month ago
-
The American Hospital Association is a national organization that represents and serves all types of hospitals, health care networks, and their patients and communities. · Serve as the primary front-line support for customer service and attendee experience. · Coordinate program m ...
Chicago, IL5 days ago
-
The Administrative Coordinator for the Academy Department assists the Group Director of Educational Services and Clinical Educators in successfully operating the day-to-day functioning of the Academy Department. · This individual processes all paperwork concerned with patient enr ...
Chicago, IL Part time1 month ago
-
The Administrative Coordinator serves as a critical partner to the Head of Schools, providing high-level administrative support and ensuring the smooth and effective operation of Daystar Academy's daily functions. · 401(k) · 401(k) matching · Dental insurance · Health insurancePa ...
Chicago, IL1 month ago
-
The Administrative Coordinator serves as a critical partner to the Head of Schools, providing high-level administrative support and ensuring the smooth and effective operation of Daystar Academy's daily functions. · Maintain well-organized hard copy and electronic filing systems ...
Chicago Full time1 month ago
-
+HCT's Administrative Coordinator coordinates travel events billing clients reconciling rental car lodging flights coordinating travel events for Healthcare Transformation Interim company. · +Billing/CollectionsExpense Report ProcessingSpend Reconciliation / DocumentationCredenti ...
Chicago2 weeks ago
-
The American Hospital Association (AHA) is seeking an Administrative Coordinator to support their operations. The ideal candidate will have experience coordinating projects and programs with multiple steps and be proficient in Microsoft Office applications. · Serve as the primary ...
Chicago $46,000 - $70,000 (USD)5 days ago
-
This Administrative Coordinator temp will work within either the Real Estate or Finance department supporting senior personnel in the department. · Maintain calendars, schedule meetings and arrange logistics for the team · Facilitate communications between departments and determi ...
Chicago3 weeks ago
-
The Administrative Coordinator will provide administrative and operational support to a facilities-focused team that manages multiple properties and vendor relationships. · This role plays a key part in coordinating contracts, assisting with vendor processes, and supporting meeti ...
Chicago1 month ago
-
The Administrative Coordinator performs reception activities including answering the phone and greeting internal/external customers. Performs record keeping and data file maintenance tasks such as gathering, sorting, and filing materials., · ,Enters charges into billing system, · ...
Chicago2 weeks ago
-
HCT's Administrative Coordinator is responsible for booking coordinating and reconciling rental car lodging flights when applicable for Healthcare Transformation Interim and the company. · ...
Chicago1 month ago
-
The Art Institute of Chicago shares its singular collections with our city and the world. We collect care for interpret works of art across time cultures geographies and identities centering the vision of artists makers. We are a place of gathering we foster the exchange of ideas ...
Chicago1 month ago
-
The Administrative Coordinator will perform record keeping and bookkeeping activities for assigned department. · This role will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, · contributing ...
Chicago $17 - $29.62 (USD) Full time1 month ago
Administrative Coordinator - Chicago - Daystar Academy
Description
Benefits:Title: Administrative Coordinator
Job Type: Full-Time Position
Reports to: Head of Schools
Required: Bachelor's degree and at least five years of experience in an administrative role
Work Days/Hours: 7:30am-3:30pm Monday-Wednesday & Friday; Thursday 7:30am- 4:30pm
Preferred: Oral and written fluency in Spanish strongly preferred
Job Summary:
The Administrative Coordinator serves as a critical partner to the Head of Schools, providing high-level administrative support and ensuring the smooth and effective operation of Daystar Academy's daily functions. This role is central to maintaining strong communication and coordination across school leadership, faculty, families, board members, and the broader school community.
Acting as both a liaison and a logistical anchor, the Administrative Coordinator helps facilitate essential school operations, manages key communications, and represents the Head of Schools when delegated. This individual also plays an important role in cultivating a welcoming, organized, and mission-aligned environment where students feel known, valued, and supported.
As a visible and trusted presence in the life of the school, the Administrative Coordinator upholds Daystar's mission to empower students to positively impact the world through faith-based, culturally engaged, and globally minded education.
All Staff Responsibilities:
Administrative Support & Office Management
Daystar Academy is a unique community where students are provided with a nurturing learning environment that allows them to explore, discover, and create. We are committed to more than academic excellence. Our curriculum allows students to engage with subject matter in experiential ways and promotes curiosity, problem solving, and respect of differences in thought and opinion. We foster a beautifully diverse student body that is made up of a variety of cultural, ethnic, and socio-economic backgrounds. Our goal is to build a school community that reflects the diversity of the city and God's Kingdom.
-
Administrative Coordinator
Only for registered members Chicago, IL, US
-
Administrative Coordinator
Only for registered members Greater Chicago Area
-
Administrative Coordinator
Only for registered members CHICAGO, IL
-
Administrative Coordinator
Only for registered members Chicago, IL
-
Administrative Coordinator
Only for registered members Chicago, IL
-
Administrative Coordinator
Only for registered members Illinois: Chicago
-
Administrative Coordinator
Only for registered members Greater Chicago Area
-
Administrative Coordinator
Only for registered members Chicago, IL
-
Administrative Coordinator
Only for registered members Chicago, IL
-
Administrative Coordinator
Only for registered members Chicago, IL
-
administrative coordinator
Part time Only for registered members Chicago, IL
-
Administrative Coordinator
Only for registered members Chicago, IL
-
Administrative Coordinator
Full time Only for registered members Chicago
-
Administrative Coordinator
Only for registered members Chicago
-
Administrative Coordinator
Only for registered members Chicago
-
Administrative Coordinator
Only for registered members Chicago
-
Administrative Coordinator
Only for registered members Chicago
-
Administrative Coordinator
Only for registered members Chicago
-
Administrative Coordinator
Only for registered members Chicago
-
Administrative Coordinator
Only for registered members Chicago
-
Administrative Coordinator
Full time Only for registered members Chicago