Grant Writing Division Manager - Scottsdale, AZ

Full-time · Description · Position:  Grant Writing Division Manager · Job Type: Full Time (Need not apply if you want Part-Time or 1099 Contractor work.) · Location: On site in Scottsdale, AZ / or / Remote for those who live over 50 Miles from our Scottsdale Office. · Hours: M-F ...

Job description

Full-time

Description

Position:  Grant Writing Division Manager

Job Type: Full Time (Need not apply if you want Part-Time or 1099 Contractor work.)

Location: On site in Scottsdale, AZ / or / Remote for those who live over 50 Miles from our Scottsdale Office.

Hours: M-F 8:00 AM to 5:00 PM in employee's home time zone.

Remote Locations: KJA only employs individuals in the USA. We are not able to employ anyone who lives outside of the USA or who resides in the following states: California, New York, New Jersey, Washington State, North Dakota, Puerto Rico, or the US Virgin Islands.

Reports To: Director of Operations

Compensation Range: $80,000 - $90,000, DOE

Pay Schedule: Semi-Monthly on the 7th and 22nd

About Kim Joyce and Associates

Kim Joyce & Associates is a grant writing and consultancy firm headquartered in Scottsdale, Arizona. Our clients are local and national nonprofit organizations, institutions of higher education, school districts, charter schools, hospital systems, units of local government, tribes, and public agencies throughout the country. We are proud to play a part in helping our clients make a positive difference in their communities, their organizations, and in the lives of others.

Our business approach is simple – Build Teams that work collaboratively and closely with our clients to deliver quality services. Our teams are passionate about our clients, and we pride ourselves on exceeding expectations. We share our knowledge, skills, and expertise to work together for the benefit of our clients.

We are looking for people who are the best in their field and who want to do work that makes a difference. If you are looking to be a member of a truly supportive team, in a positive and fun work environment, we encourage you to review the position details below and, if you have the required qualifications, submit your application.

Detailed Summary of Benefits

• Minimum of 40 hours of Paid Sick Time (PST), based on state of residency, frontloaded and available for use at the beginning of each calendar year. New employees starting during the year will receive a pro-rated amount of PST hours based on their start date.
• Up to 80 hours of Paid Time Off (PTO) each calendar year, accrued at 3.33 hours per payperiod, for FT Employees.
• Up to 40 hours of Paid Time Off (PTO) each calendar year, accrued at 1.67 hours per payperiod, for PT Employees.
• 80 hours of Paid Vacation Time after one year of continuous employment, frontloaded on work anniversary date for FT employees. (PT = 20 hours.)
• 120 hours of Paid Vacation Time, frontloaded on the work anniversary date, after your 5th year of continuous employment for FT employees. (PT remains 20 hours.)
• 9 Paid Holidays each calendar year.
• 401K plan with matching up to 4% with immediate vesting. Eligible after 1 year and 1,000 hours.
• $50,000 in Employer Paid Group Life and AD&D Insurance.
• Employer paid Virtual On-Demand Counseling and Virtual Urgent Care through Recuro Health.
• Group Health Insurance with multiple choices available. Employer pays a portion of premium. Open to all W2 employees who work 30+ hours per week. Option to open HSA when enrolled in compatible health plan.
• Voluntary Group Dental & Vision Plans available.
• Additional Voluntary Supplemental Plans available: Term Life Insurance, Whole Life Insurance with a Long-Term Care Rider, Accident Insurance, Cancer Insurance, Critical Illness Insurance, Short & Long Term Disability, Gap Insurance, Hospital Confinement Insurance, and Beyond Med health and wellness discount plan.
• Professional Development opportunities. Company will pay for certifications and other continuing education.

Position Description

Responsibilities will include planning, executing, and overseeing grant writing projects within the Grant Writing Division. Providing continual oversight of writing teams to assure grant writing projects are on schedule and submitted on time in line with KJA policies and procedures. 

Essential Job Functions  

• Manage the grant production pipeline, ensuring timely submission of grants.
• Monitor the Master Spreadsheet daily, keeping the DO up to date on the progress of all grant projects. 
• Assure writing team compliance with deadlines and activities related to grant proposal development. 
• Compile relevant department data and report to DO.
• Work with the DO, HR, and TCs to identify and hire new staff.
• Supervise and conduct performance reviews for Team Coordinators.
• Provide coverage for Team Coordinator's in their absence to ensure team pipeline coverage.
• Develop proposals and conduct QA reviews, as needed, to support overflow. 
• Meet with Project Management to assign special/complex assignments and identify coverage as needed. 
• Work with DO to develop, enhance, and/or suggest improvements to Company standard operating procedures and tools.
• Identify and support training and mentoring needs to enhance staff retention.
• Work with the DO and HR to coordinate and facilitate training for Team Coordinator's and Grant Specialists, as needed, to increase skill levels, efficiency, and performance. 
• Work with the Director of Client Success to ensure client satisfaction with project-related activities. 
• Alert Director of Client Success and DO to any client issues and work to resolve these issues to the benefit of KJA.
• Ensure grant writing staff is following all company procedures.
• Review and approve TC timesheets.

Requirements

Position Qualifications  

• Experience managing the entire project lifecycle from grant writing or proposal development through the submission process is required. 
• 7 – 10 years of grant writing and development is required.
• Strong management experience (5+ years managing multiple teams).
• Excellent verbal and written communication skills.
• Must be extremely precise and detail oriented.
• Demonstrate a high level of professionalism and possess the skills necessary to interact effectively and courteously with internal and external stakeholders.
• Become quickly proficient in Asana or other project management software and grant database management programs.
• Experience with multiple technology and software platforms, including, but not limited to:

      * Microsoft 365 applications: Word, Excel, PowerPoint, Teams, SharePoint

      * Virtual meeting platforms (Teams, Zoom)

      * Adobe Pro

      * Dropbox & Google Docs

      * Asana Project Management software

Education & Experience

• Bachelor's degree in Human Services, Business or related field. 
• GPC Preferred (or eligible to apply for GPC). 
• Must have prior experience managing internal staff (5+ years). 

Work Environment

Primarily desk work in an office setting. May require long periods of computer usage, typing, reading, and data analysis. May involves in-person or virtual collaboration with team members and internal and external stakeholders. Employees are expected to dress in professional business attire.

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Kim Joyce and Associates is an equal opportunity employer. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state, or local laws.

Kim Joyce & Associates LLC is proud to be an Age Friendly Employer. We value everyone's input and encourage people from all age groups to apply.