- Passionate
- Supportive
- Inquisitive
- Authentic
- Owns it
- Calculate and process employee wages, bonuses, commissions, and other compensation accurately and timely
- Verify timekeeping records for accuracy and completeness
- Input payroll data into the payroll system and ensure proper documentation
- Review and reconcile payroll discrepancies
- Maintain accurate and complete records of all payroll cycles
- Prepare and maintain financial reports related to payroll as needed
- Stay updated on federal, state, and local labor laws, regulations, and industry trends
- Ensure compliance with tax laws and regulations, as well as company policies and procedures related to payroll and HR
- Implement and maintain internal controls to safeguard payroll data and prevent fraud or errors
- Collaborate with HR, finance, and other departments to address payroll-related issues and concerns
- Provide support and guidance to employees on payroll-related matters in a timely and professional manner
- Accounts Receivable:
- Create invoices and account statements according to company practices; submit accurate and timely invoices to customers in accordance with company revenue recognition policies and in line with GAAP
- Maintain and update customer records, including name or address changes, mergers, mailing attentions, and billing preferences
- Prepare, post, verify, and record customer payments and transactions related to accounts receivable
- Research and resolve customer discrepancies and past-due amounts
- Proactively communicate with accounting, sales, and customers regarding standard past-due accounts and collections
- Provide helpful assistance and documentation to customers as needed; including form W9, certificates of insurance, payment processing information, etc
- Process periodic sales tax filings
- General Accounting:
- Prepare monthly journal entries as assigned
- Reconcile GL accounts as assigned
- Prepare ad hoc financial analysis as needed
- Partner with the accounting team, as well as other teams in the organization, to implement best practices and process improvements
- Perform other related duties as assigned
- Bachelor's degree in accounting, finance, or other related field of study
- At least 5 years prior experience processing payroll in a multi-state, multi-system environment
- At least 2 years of general accounting experience
- Proven knowledge of payroll processes, tax regulations and compliance requirements
- Excellent verbal and written communication skills
- Excellent attention to detail and accuracy
- Strong analytical and problem-solving skills
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Ability to communicate effectively with all levels of employees, as well as customers
- Thorough knowledge of federal, state, and local labor laws and regulations
- Ability to interpret and apply payroll-related laws and regulations effectively
- Demonstrated commitment to maintaining confidentiality and handling sensitive information with discretion
- Ethical conduct in managing payroll processes and handling employee data
- Certified Payroll Professional (CPP) designation
- Experience with payroll systems such as Paychex or Paycom and general ledger systems such as QuickBooks or SAGE
- Experience in fast paced/high growth private equity owned company
- Proficient in Microsoft Teams and Microsoft 365
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Staff Accountant - St Paul, United States - Botanical Designs
4 weeks ago
Description
Job DetailsJob Location
MN Branch - Saint Paul, MN
Position Type
Full Time
Job Category
Accounting
Description
Company Background:
Botanical Designs is a premier specialized commercial landscaper, providing high impact biophilic design and professional plant maintenance. The Company designs, installs, and maintains interior and exterior commercial landscaping and holiday dcor, including living walls, moss walls, interior plants, and more. Our professionalism paired with an emphasis on artistic vision brings spaces to life and invigorates those who encounter each unique design. With four successful acquisitions, the Company is committed to continued growth through strategic acquisitions. Botanical Designs brings new resources and management experience to these deals to ensure its exceptional services continue to meet client needs across the country, now and in the future.
The Company currently operates under several brand names in multiple markets: Botanical Designs (Seattle, WA and Denver, CO); McCaren Designs (St. Paul, MN) and Foliage Design Systems (Orlando, FL, Tampa Bay, FL; Jacksonville, FL; and Atlanta, GA). The Company also has a national sales operation for the marketing of moss walls and other design services located in Spokane, WA.
Company Core Values:
Botanical Designs is seeking a highly driven Staff Account to join our Finance and Human Resources team. This role has the opportunity to support the Company during its growth, both organically in existing markets and through strategic acquisitions, and to cultivate the culture in the Minneapolis/St. Paul corporate office. The core focus of this role will be to consolidate and own the payroll process and participate in other core accounting functions such as credit and collections, accounts receivable and general ledger activities. We are looking for an individual that enjoys multiple levels of responsibilities/duties, is a team contributor and is looking to join our growing team.
As the key member of the finance and accounting team, the Staff Accountant will partner with both the Controller and Director of Human Resources in building our best in practice finance and human resources team.
The Staff Accountant will report to the Controller.
Duties and Responsibilities (Essential Functions):
Payroll Administration:
Extended periods of sitting: The role primarily involves working at a desk or workstation for extended periods, requiring the ability to sit for long durations while performing tasks such as data entry, computer work, and attending meetings.
Repetitive tasks: typing on a keyboard, using a mouse, and operating office equipment like printers and copiers.
Screen time: Employees may spend significant time working on computer screens, necessitating visual focus and the ability to maintain concentration.
This is a minimal description of duties and is not intended to describe, in detail, the multitude of tasks that may be assigned. As the nature of business demands change, so may the essential functions of this position.
