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Albuquerque

    Executive Assistant w/ Full Benefits - Albuquerque, United States - Personnel Response Team

    Personnel Response Team
    Personnel Response Team Albuquerque, United States

    1 month ago

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    Description

    Job Description

    Job Description

    Be the Powerhouse Behind the Power Player: Executive Assistant Extraordinaire

    Are you tired of the same old admin tasks? Do you crave a dynamic role where you're not just supporting, but strategically shaping a rapidly-growing business? Then ditch the stapler – this is your chance to become an Executive Assistant Extraordinaire

    We're searching for a brilliant, proactive individual to become the right-hand confidant to our high-energy CEO. This isn't just about scheduling meetings and booking flights. You'll be the maestro behind the scenes, anticipating needs, streamlining processes, and ensuring our CEO operates at peak effectiveness.

    Schedule: Monday - Friday 8am-5pm + Availability to travel to conferences, community events, functions if requested.

    Pay: Negotiable DOE

    Benefits:

    • Medical, Dental, Vision
    • 10 Days PTO Accrued
    • 401k + Matching
    • Bonus Potential

    Here's a taste of the exciting world that awaits you:

    • Become a Master Orchestrator: You'll juggle the CEO's calendar like a virtuoso, ensuring seamless scheduling and prioritizing critical meetings, travel arrangements, and deadlines.
    • Strategic Thinking, Not Just Typing: Think beyond the inbox. You'll analyze information, draft compelling communications, and anticipate the CEO's next move, keeping them a step ahead.
    • Be the Guardian of Efficiency: Identify areas for improvement, implement innovative solutions, and streamline workflows to maximize the CEO's productivity and the company's success.
    • Confidentiality is Your Superpower: You'll handle sensitive information with discretion, acting as a trusted advisor and ensuring the CEO's sphere of influence remains secure.
    • The Problem-Solving Ninja: Challenges are your battle cry You'll think on your feet, find creative solutions to unforeseen hurdles, and ensure every day runs smoothly.

    Required:

    • 5+ Years Executive Assistant Experience
    • Proficient in Microsoft Office Suite
    • Able to attend community events with Executive outside office hours

    Responsibilities:

    · Attendance at firm huddle every Monday at 8:00 am

    · Attendance at Tuesday-Friday huddles at 8:00 am

    · Daily management of executive's calendar

    · Daily, weekly and monthly reports to the executive

    · Maintaining and circulating the Executive meeting agenda to
    the Executive Team the day before the weekly Executive Meeting

    · Circulating the Executive meeting minute notes within one
    day of the weekly Executive meeting

    · Weekly one-on-one meeting with Owner of the firm

    · Protects Executive's time by reading and routing correspondence, drafting letters and documents, answering and directing inquiries as appropriate and initiating telecommunication

    · Collects and analyzes information and data providing brief summaries of relevant material to the Executive

    · Assists Executive level staff as needed

    · Intermittent personal assistance as needed

    · Available after hours, as needed.

    · Available to travel to conferences and community events and
    functions, if requested.

    · Filtering Emails/ Managing Spam

    · Travel Arrangement and Planning

    · Creating/ Managing Spreadsheets; Slideshows; PowerPoint/Keynote
    Presentations

    Desired Competencies:

    · Proactivity: Learn how to act without being told what to do. Anticipate the needs of the Executive before he has to ask for something.

    · Efficiency:
    Able to produce significant output with minimal wasted effort.

    · Organization and Planning Skills:
    Plan, organize, and schedule in an efficient, productive manner.
    Focus on key priorities.

    · Aggressiveness:
    Move quickly and take a forceful stand without being overly abrasive.

    · Follow-through:
    Live up to verbal and written agreements or requests to ensure things don't fall through the cracks.

    · Intelligence:
    Learn quickly. Demonstrate ability to quickly and proficiently understand and absorb new information.

    · Analytical skills:
    Able to structure and process qualitative or quantitative data and draw insightful conclusions from it. Exhibit a probing mind and achieve penetrating insights.

    · Attention to detail:
    Comprehensive review of all projects to ensure things are done in the proper order and all parts of a project are completed.

    · Creativity/innovation:
    Generate new and innovative approaches to problems.

    · Enthusiasm:
    Exhibit passion and excitement over work. Have a can-do attitude.

    · Work ethic:
    Possess a strong willingness to work hard and sometimes long hours to get the job done. Have a track record of working hard.

    · Listening skills:
    Let others speak and seek to understand their viewpoints.

    · Constructive Criticism and Feedback:
    Often solicits feedback and reacts calmly to criticism or negative feedback.

    · Communication:
    Speak and write clearly and articulately without being overly verbose or talkative. Maintain this standard in all forms of written communication, including e-mail.

    · Flexibility/adaptability:
    Adjust quickly to changing priorities and conditions. Cope effectively with complexity and change.

    · Strategic thinking/visioning:
    Able to see and communicate the big picture in an inspiring way. Determine opportunities and threats through comprehensive analysis of current and future trends.

    · Calm under pressure:
    Maintain stable performance when under heavy pressure or stress.

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